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<br />FINANCE <br />9. State shall, in the first instance, pay all reimbursable costs of the project, submit all claims for <br />federal-aid participation to the FHWA in the normal manner and compile accurate cost accounting <br />records. Agency may request a statement:of costs to date at any time by submitting a written request. <br />When the actual total cost of the project has been computed, State shall furnish Agency with an <br />itemized statement of final costs. Agency shall pay an amount which, when added to said advance <br />deposit and federal reimbursement payment, will equal 100 percent of the final total actual cost. <br />Any portion of deposits made in excess of the final total costs of project, minus federal <br />reimbursement, shall be released to Agency. The actual cost of services provided by State will be <br />charged to the project expenditure account(s) and will be included in the total cost of the project. <br />PROJECT ACTIVITIES <br />10.:State shall, if the preliminary engineering work is performed by Agency or others, review and <br />process or approve all environmental statements, preliminary and final plans, specifications and cost <br />estimates. State shall, if they'prepare these documents, offer Agency the opportunity to review and <br />approve the documents prior to advertising for bids. <br />~• ~ - <br />11. The party responsible for .perform'ing~greliminary engineering for the project shall, as part of its <br />_preliminary engineering costs, obtain all paroJect related permits necessary, for the construction of said <br />__. <br />.,r.,;p~•t ca;~ r,PrmitS sha1I~ include: =but. •are not limited to, access; uXlity, environmental; <br />construction, and approach permits. All pre-construction permits wi~~ oe wu~u~~ t.ii~l ~~ <br />I <br />13. Upon State's award of a construction contract, State shall perform independent assurance testing in <br />accordance with State and FHWA Standards, process and pay all contractor progress estimates, <br />check final quantities and costs, and oversee and provide intermittent .inspection services during the <br />construction phase of the project. <br />12. State shall prepare contract and bidding documents, advertise for bid proposals, and .award ;all <br />14. The State shall, as a project expense, assign a liaison person to provide protect moniionng as iircuua <br />throughout all phases of project activities (preliminary engineering, right-of-way acquisition, and <br />construction). The liaison shall process reimbursement for federal participation costs. <br />STpPR098.doc 3 <br />Rev.06-04-98 <br />