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HAMLIN Peggy D <br /> From: WYDRA Debbie L <br /> Sent: Tuesday, July 05, 2005 3:11 PM <br /> To: CARSON Jamie F; STELLER Ginny H <br /> Cc: PETRY Jeff T; FELDMAN Mary H; MURDOCH Kitty M; HUBERD John C; HAMLIN Peggy D <br /> Subject: Grant 329 -Pedestrian Crossing Islands <br /> Jamie/Ginny: Please add the following grant and revenue code to the GL and Budget System. <br /> Thanks, <br /> Debbie <br /> MEMORANDUM <br /> Date: July 5, 2005 <br /> From: Debbie Wydra, Financial Reporting <br /> Subject: Grant Account Coding <br /> To: Peggy Hamlin - PW Administration <br /> Three fields can be created to manage a grant. The revenue account is required to specifically identify th pro V Beds <br /> received from the grantor. The grant number is needed to account for expenditures chargeable against he grants An <br /> activity number may also be assigned, when the grant requires matching funds, or when project costs will include e~sts not <br /> chargeable to the grant. All project costs would be identified by the activity number, but only recoverable grant <br /> expenditures would also be identified by grant number. \ <br /> I have assigned the following distribution codes for the Pedestrian Crossing Islands. <br /> Grant Description: Design and construct ten pedestrian (walkway/bikeway) crossing islands on various city <br /> streets. <br /> In the following distribution code examples, X=variable numbers, 0=required Zero. <br /> Grant (task order) amounts are $125,012. <br /> Revenue Account: 43329 Pedestrian Crossing Islands <br /> (Distribution code 43329-XXX-XXXX-000000-000) <br /> Grant Number: 329 Pedestrian Crossing Islands <br /> (Distribution code XXXXX-XXX-XXXX-XXXXXX-329) <br /> Activity Number: XXXXXX Pedestrian Crossing Islands <br /> (Distribution code XXXXX-XXX-XXXX-XXXXXX-XXX) <br /> Please send me a copy of the signed grant agreement for an audit trail and to comply with external audit demands. <br /> The distribution codes will be activated for FY2006. <br /> cc: <br /> Jamie Larson <br /> Jeff Petry <br /> Mary Feldman <br /> Kitty Murdoch <br /> <br /> John Huberd <br /> Ginny Steller <br /> 1 <br /> _ <br /> <br />