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® , <br /> City of Eugene/ODOT <br /> Agreement No. 22,11 i <br /> STATE OBLIGATIONS <br /> PROJECT FUNDING REQUEST <br /> 9.. State shall submit a project funding request to the FHWA with a request for approval of <br /> federal-aid participation in all engineering, right-of--way acquisition, eligible utility relocations <br /> and/or construction work. for the project. No work shall proceed on any activity in which <br /> federal-aid participation is desired until such approval has been obtained. The <br /> program shall include services to be provided by State, Agency, or others. State shall notify <br /> Agency in writing when authorization to proceed has been received from the FHWA. Major <br /> responsibility for the various phased of the project will be as outlined in the Special <br /> Provisions. All work and records of such work shall be in conformance with FHWA rules <br /> and regulations and the Oregon Action Plan. <br /> FINANCE <br /> 10. State shall, in the first instance, pay all. reimbursable costs of the project, submit all claims <br /> for federal-aid participation to the FHWA in the normal manner and compile accurate cost <br /> accounting records. Agency may request a statement of costs to date at any time by <br /> submitting a written request. When the actual total cost of the project has been computed, <br /> State shall furnish Agency with an itemized statement of final costs. Agency shall pay an <br /> amount which, when added to said advance. deposit and federal reimbursement payment, <br /> will equal 100 .percent of the final total actual cost. Any portion of deposits made in excess <br /> of the final total costs of project, minus federal reimbursement, shall be released to Agency. <br /> The actual cost of services provided by State will be charged to the project expenditure . <br /> account(s) and will be included in the total cost of the project. <br /> PROJECT ACTIVITIES <br /> 11. State shall, if the preliminary engineering work is performed by Agency or others, review <br /> and process or approve all environmental statements, preliminary and final plans, <br /> specifications and cost estimates. State .shall, if they prepare these documents, offer <br /> Agency the opportunity to review and approve the documents prior to advertising for bids. <br /> 12. The party responsible for performing preliminary engineering for the. project shall, as part of <br /> its preliminary engineering costs, obtain all project related permits necessary for the <br /> construction of said project. Said permits shall include, but. are not limited to, access, utility, <br /> environmental, construction, and approach permits: All pre-construction permits will be <br /> obtained prior to advertisement for construction. <br /> 13. State shall prepare contract and bidding documents, advertise forbid proposals, .and award <br /> all contracts. <br /> <br /> 14. Upon State's award of a construction contract, State shall perform independent assurance <br /> testing in accordance with State and FHWA Standards, process and pay all contractor <br /> progress estimates, check final quantities and costs,. and oversee and provide intermittent <br /> inspection services during the construction phase of the project. <br /> 9 <br /> <br />