New Search
CLARK Debbie D <br /> From: WYDRA Debbie L <br /> Sent: Friday, January 13, 2006 12:11 PM <br /> To: CARSON Jamie F; STELLER Ginny H <br /> Cc: PETRY Jeff T; FELDMAN Mary H; MURDOCH Kitty M; HUBERD John C; CLARK Debbie D <br /> Subject: Grant 330 -Monroe/Friendly St Bikeway <br /> Jamie/Ginny: Please add the following revenue and grant code to the GL and Budget System. <br /> Thanks, <br /> Debbie <br /> <br /> MEMORANDUM <br /> Date: January 13, 2006 <br /> From: Debbie Wydra, Financial Reporting <br /> Subject: Grant Account Coding <br /> To: Debbie Clark -Public Works Administration <br /> Three fields can be created to manage a grant. The revenue account is required to specifically identify the proceeds <br /> received from the grantor. The grant number is needed to account for expenditures chargeable against the grant. An <br /> activity number may also be assigned, when the grant requires matching funds, or when project costs will include costs not <br /> chargeable to the grant. All project costs would be identified by the activity number, but only recoverable grant <br /> expenditures would also be identified by grant number. <br /> I have assigned the following distribution codes for the Monroe/Friendly St Bikeway. <br /> Grant Description: Agreement between ODOT and COE to develop a bicycle friendly bikeway along Monroe and <br /> Friendly Street between Willamette River and 28th Street. <br /> In the following distribution code examples, X=variable numbers, 0=required Zero. <br /> Grant (task order) amounts are $201,892. <br /> Revenue Account: 43330 Monroe/Friendly St Bikeway <br /> (Distribution code 43330-XXX-XXXX-000000-000) <br /> Grant Number: 330 Monroe/Friendly St Bikeway <br /> (Distribution code XXXXX-XXX-XX)CX-XXXXXX-330) <br /> Activity Number: XXXXXX Monroe/Friendly St Bikeway <br /> (Distribution code XXXXX-XXX-XXXX-XXXXXX-XXX) <br /> Please send me a copy of the signed grant agreement for an audit trail and to comply with external audit demands. <br /> The distribution codes will be activated for FY2006. <br /> 1 <br /> <br />