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City of Eugene /State of Oregon Dept. of Transportation <br /> Agreement No. 217'26, Amendment Na. 7 <br /> Agency, Agency shall bear all development costs, whether incurred by State or Agency, <br /> either directly or through contract services, and State shall bear any State administrative <br /> costs incurred. After settlement of payments, State shall deliver surveys; maps, field Hates, <br /> and all other data to Agency. <br /> 28. Agency shall follow 'requirements of the Single Audit Act. The requirements stated in the <br /> Single Audit Act must be followed by those local governments and nanwprafit organizations <br /> receiving $580,000 ar more in federal funds. The Single Audit Act of 1984, PL 98-5p2 as <br /> amended by PL 1p4-156, described in OMB CIRCULAR NO. A-133, requires. local <br /> governments and Han-profit organizations to obtain an audit that includes internal controls <br /> and compliance with federal laws and regulations of all federally-funded programs in. which <br /> the local agency participates. The cost of this audit can be partially prorated to the federal <br /> <br /> ~ program. <br /> 29. Agency shall make additional deposits, as needed, upon request from State. Requests far <br /> additional deposits shall be accompanied by an itemized statement of expenditures and an <br /> estimated cost to complete the Project. <br /> 30. Agency shall present invoices for 100 percent of actual casts incurred by Agency on behalf <br /> of the Project directly to State's Liaison Person for review and approval. Such invoices shall <br /> identify the Project and Agreement number, and shall itemize and explain all expenses for <br /> which reimbursement is claimed. Billings shall be presented for periods of not less than <br /> one-month duration, based on actual expenses to date: All billings received from Agency <br /> must be approved by State's Liaison Person prior to payment. Agency's actual .casts <br /> eligible for federal-aid ar State participation shall be those allowable under the provisions of <br /> Title 23 CFR Parks 1.11, 140 and 710, Final billings shall be submitted to State for <br /> processing within three months from the end of each funding phase as follows: 1) award <br /> date of a construction contract for preliminary engineering 2) last payment far right-of-way <br /> acquisition and 3) third notification far construction. Partial billing (progress payment) shall <br /> be submitted to State within three months from date that costs are incurred. Final billings <br /> submitted after the three months shall Hat be eligible far reimbursement. <br /> 31. The cost records and accounts pertaining to work covered by this Agreement are to be kept <br /> available far inspection by representatives of State and FHWA for a period of three (3) years <br /> following the date of final voucher to FHWA. Copies of such records and accounts shall be <br /> made available upon request.. For real property and equipment, the retention period starts <br /> from the date of disposition (Title 49 CFR 18.42). <br /> 32. State shall request reimbursement, and Agency agrees to reimburse State, far federal-aid <br /> funds distributed to Agency if any of the following events occur: <br /> A. Right-of-way acquisition ar actual construction of the facility for which preliminary <br /> engineering is undertaken is Hat started by the close of the tenth fiscal year <br /> following the fiscal year in which the federal-aid funds were authorized; <br /> B. Right-af-way acquisition is undertaken utilizing federal-aid funds and actual <br /> construction is not started by the close of the twentieth fiscal year following the <br /> fiscal year in which the federal-aid funds were authorized for. right-af-way <br /> acquisition. <br /> 9 <br /> <br />