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HAMLIN Peggy D <br /> From: MCDANIEL Fred <br /> Sent: Monday, August 25, 2003.9:15 AM <br /> To: HAMLIN Peggy D; PERKINS MaryBeth; PARNESS Nikki M; FELDMAN Mary H; CARSON <br /> Jamie F; PETRY Jeff T; HUBERD John C; MURDOCH Kitty M <br /> Subject: New grant from BLM <br /> Jamie and John. Please add the new grant and revenue code to the General Ledger and KPMG Budget systems. <br /> z <br /> f,~iiiz~, ~x~ <br /> MEMORANDUM <br /> Date: August 25, 2003 <br /> From: Fred McDaniel, Finance <br /> Subject: Grant Account Coding <br /> To: Peggy Hamlin and MaryBeth Perkins -Public Works <br /> Three fields can be created to manage a grant. The revenue account is required to specifically identify the proceeds <br /> received from the grantor. The grant(Class Fld) number is needed to account for expenditures chargeable against the <br /> grant. An activity(Project_id) number may also be assigned, when the grant requires matching funds, or when project costs ~I <br /> will include costs not chargeable to the grant. All project costs would be identified by the activity(Project_id) number, but <br /> only recoverable grant expenditures would also be identified by grant(Class_Fld) number. <br /> I have assigned the following distribution codes for the BLM Assistance Agreement. Grant (task order) amounts are <br /> $179,550.00 & $13,750.00 & $740,000.00 for a total of $933,300.00. <br /> In the following distribution code examples, X=variable numbers, 0=required Zero. <br /> Revenue Account: 43310 BLM Assistance Agreement <br /> (Distribution code 43310-XXX-XXXX-000000-000) <br /> Sub-Cls: (grant) 310 BLM Assistance Agreement <br /> (Distribution code XXXXX-XXX-XXXX-XXXXXX-310) <br /> Proj/Grt: (activity) various <br /> (Distribution code XXXXX-XXX-XXXX-XXXXXX-XXX) <br /> I (Financial Management) need an original copy of the grant for audit trail and complying with external audit demands. <br /> The distribution codes will be activated for FY2004. <br /> cc: <br /> Jamie Larson <br /> Jeff Petry <br /> Nikki Parness <br /> Mary Feldman <br /> Kitty Murdoch <br /> <br /> John Huberd <br /> 1 <br /> <br />