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SMITH Tammy D <br /> From: WYDRA Debbie L <br /> Sent: Tuesday, March 20, 2007 3:31 PM <br /> <br /> To: SMITH Tammy D <br /> Subject: FW: Grant 335 - E. 18th/Agate-Alder Ped Impr <br /> Tammy - I forgot to cc you on this e-mail..: <br /> From: WYDRA Debbie L <br /> Sent: Tuesday, March 20, 2007 3:28 PM <br /> To: CARSON Jamie F; STELLER Ginny H <br /> Cc: FELDMAN Mary H; HUBERD John C; MURDOCH Kitty M; WYDRA Debbie, L <br /> Subject: Grant 335 - E. 18th/Agate-Alder Ped Impr <br /> Jamie/Ginny, <br /> Please add the following grant and revenue code to the GL and Budget System. <br /> Thanks, <br /> Debbie , <br /> MEMORANDUM <br /> Date: March 20, 2007 , <br /> From: Debbie Wydra, Financial Reporting <br /> Subject: Grant Account Coding <br /> To: Tammy Smith - PWA <br /> Three fields can be created to manage a grant. The revenue account is required to specifically identify the proceeds <br /> received from the grantor. The grant number is needed to account for expenditures chargeable against the grant. An <br /> activity number may also be assigned; when the grant requires matching funds, or when project costs will include costs not <br /> chargeable to the grant. All project costs would be identified by the activity number, but only recoverable grant <br /> expenditures would also be identified by grant number. <br /> I have assigned the following distribution codes for the E. 18t"/Agate-Alder Ped Impr. <br /> Grant Description: Construct a bicycle and pedestrian project on 18th Avenue from Alder to Agate Streets. The City <br /> will receive $172,800 when the IGA is signed by both parties and the other half when the project is completed.. <br /> In the following distribution code examples, X=variable numbers, 0=required Zero. <br /> Grant (task order) amounts are $345,600. <br /> Revenue Account: 43335 E. 18th/Agate-Alder Ped Impr <br /> (Distribution code 43335-XXX-XXXX-000000-000) <br /> Grant Number: 335 E. 18th/Agate-Alder Ped Impr <br /> (Distribution-code XXX)CX-XXX-XXXX-XXXXXX-335) <br /> Please send me a copy of the signed grant agreement for an audit trail and to comply with external audit demands. <br /> The' distribution codes will be activated for FY2007. <br /> 1 <br /> <br />