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CLARK Debbie D From: WYDRA Debbie L Sent: Monday, May 01, 2006 10:15 AM To: STELLER Ginny H Cc: PETRY Jeff T; MURDOCH Kitty M; HUBERD John C; FELDMAN Mary H; CLARK Debbie D Subject: Grant 331 -Dragonfly Bend OWEB Grant Ginny: Please add the following revenue and grant code to the Budget System. Thanks, Debbie MEMORANDUM Date: April 27, 2006 From: Debbie Wydra, Financial Reporting Subject: Grant Account Coding To: Debbie Clark - PWA - Three fields can be created to manage a grant. The revenue account is required to specifically identify the proceeds received from the grantor. The grant number is needed to account for expenditures chargeable against the grant. An activity number may also be assigned, when the grant requires matching funds, or when project costs will include costs not chargeable to the grant. All project costs would be identified by the activity number, but only recoverable grant expenditures would also be identified by grant number. I have assigned the following distribution codes for the Dragonfly Bend OWEB Grant. 'Grant Description: Agreement between Oregon Watershed Enhancement Board (OWEB) and COE to conduct upland prairie enhancement work at Dragonfly Bend. In the following distribution code examples, X=variable numbers, 0=required Zero. Grant (task order) amounts are $29,500. Revenue Account: 43331 Dragonfly Bend OWEB Grant (Distribution code 43331-XXX-XXXX-000000-000) Grant Number: 331 Dragonfly Bend OWEB Grant (Distribution code XXXXX-XXX-XX)CX-XXXXXX-331) Activity Number: 965242 Dragonfly Bend OWEB Grant (the project code has already been added to the GL) (Distribution code XXXXX-XXX-XXXX-965242-XXX) Please send me a copy of the signed grant agreement for an audit trail and to comply with external audit demands. The distribution codes will be activated for FY2006. i