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Page 1 of 2 <br /> r <br /> HAMLIN Peggy D <br /> From: WYDRA Debbie L <br /> Sent: Thursday, April 01, 2004 11:04 AM <br /> To: HAMLIN Peggy D <br /> Cc: CARSON Jamie F; PETRY Jeff T; PARNESS Nikki M; FELDMAN Mary H; MURDOCH Kitty M; <br /> HUBERD John C <br /> Subject: Grant 301 - OTIA Ferry Street Bridge <br /> Jamie/John: Please add the following Grant and Revenue Code to the GL and Budget System. <br /> Thank you, <br /> Debbie <br /> <br /> j MEMORANDUM <br /> <br /> j Date: April 1, 2004 <br /> From: Debbie Wydra, Financial Reporting <br /> Subject: Grant Account Codina <br /> To: Peggy Hamlin -Public Works <br /> Three fields can be created to manage a grant. The revenue account is required to specifically identify the <br /> proceeds received from the grantor. The grant(Class Fld) number is needed to account for expenditures <br /> chargeable against the grant. An activity(Project_id)msmber may also be assigned, when the grant requires <br /> matching funds, or when project costs will include costs not chargeable to the grant. All project costs would be <br /> identified by the activity(Project_id) number, but only recoverable grant expenditures would also be identified by <br /> grant(Class_Fld) number. <br /> I have assigned the following distribution codes for the OTIA Ferry Street Bridge. <br /> Grant (task order) amounts are $800,000. <br /> In the following distribution code examples, X=variable numbers, 0=required Zero. <br /> Revenue Account: 43301 OTIA Ferry Street Bridge <br /> (Distribution code 43301-XXX-XXXX-000000-000) <br /> Sub-Cls: (grant) 301 OTIA Ferry Street Bridge <br /> (Distribution code XXXXX-XXX-XXXX-XXXXXX-301) <br /> Proj/Grt: (activity) various <br /> (Distribution code XXXXX-XXX-XXXX-XXXXXX-XXX) <br /> Please send me a copy of the grant for an audit trail, as well as complying with external audit demands. <br /> The distribution codes will be activated for FY2004. <br /> cc: <br /> Jamie Larson <br /> Jeff Petry <br /> Nikki Parness <br /> Mary Feldman <br /> Kitty Murdoch <br /> 4/2/2004 <br /> <br />