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SMITH Tammy D <br /> From: WYDRA Debbie L <br /> Sent: Tuesday, November 20, 2007 4:24 PM <br /> To: CARSON Jamie F; STELLER Ginny H <br /> Cc: MURDOCH Kitty M; HUBERD John C; GOODNIGHT Brian M; WYDRA Debbie L; FELDMAN <br /> Mary H; SMITH Tammy D <br /> Subject: Grant 337 -Forest Legacy Grant <br /> Jamie/Ginny, <br /> Please add the following grant and revenue code to the GL and Budget System. <br /> Thanks, <br /> Debbie <br /> MEMORANDUM <br /> Date: November 20, 2007 <br /> From: Debbie Wydra, Financial Reporting <br /> Subject: Grant Account Coding <br /> To: Tammy Smith - PWA <br /> Three fields can be created to manage a grant. The revenue account is required to specifically identify the proceeds <br /> received from the grantor. The grant number is needed to account for expenditures chargeable against the grant. An <br /> activity number may also be assigned, when the grant requires matching funds, or when project costs will include costs not <br /> chargeable to the grant. All project costs would be identified by the activity number, but only recoverable grant <br /> expenditures would also be identified by grant number. <br /> I have assigned the following distribution codes for the Forest Legacy Grant. <br /> Grant Description: Oregon Department of Forestry grant for the acquisition of the South Eugene Hills Phase I <br /> parcel located in the Forest Legacy Area in Lane County. This acquisition will protect an Oregon White Oak <br /> woodland from development; will allow the City of Eugene to actively manage the woodland to improve its overall <br /> health; and will provide public access for hiking. <br /> In the following distribution code examples, X=variable numbers, 0=required Zero. <br /> Grant (task order) amounts are $460,000. <br /> Revenue Account: 43337 Forest Legacy Grant <br /> (Distribution code 43337-XXX-XXXX-000000-000) <br /> Grant Number: 337 Forest Legacy Grant <br /> (Distribution code XXXXX-XXX-XX)CX-XXXXXX-337) <br /> Activity Number: X)O(XXX Forest Legacy. Grant <br /> (Distribution code XXXXX-XXX-X)CXX-XXXXXX-XXX) <br /> Please send me a copy of the signed grant agreement for an audit trail and to comply with external audit demands. <br /> <br /> The distribution codes will be activated for FY2008. <br /> i <br /> <br />