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HAMLIN Peggy D <br /> From: PETRY Jeff T <br /> Sent: Monday, September 29, 2003 9:32 AM <br /> To: *Eugene Budget Coordinators <br /> Cc: *Eugene Budget Staff; HARDT DeeAnn ~p~ <br /> Subject: SB1 Info <br /> J <br /> ~ U <br /> Goodnews and Badnews: <br /> The good news is that SB1 is approaching and you can make adjustments to your budgets. The bad news is <br /> that due to scheduleing conflicts, SB1 will go before Council on December 1, one week earlier than expected!! <br /> Therefore, the deadline for SB1 Journals is Friday, October 24, 2003 (earlier is also good and can earn <br /> Buckeye candies...) <br /> SB1 is always a dozey. We are reconciling the reserve for encumbrance and capital carryover, fixing adopted <br /> budget errors, recognizing grant revenue, and making general adjustments to the adopted budget. Plus, there <br /> is a lot of other budget related activity going on in October and November, not to mention a few holidays. <br /> For these reasons we hope to keep this as simple as possible. Here are some guidelines/reminders of how you <br /> can help us do that. <br /> As on FY03 SB3, we will not bring to Council journals recognizing small changes, unless immediate need <br /> can be shown. <br /> Technical Notes: (Refer to pp. E.67-E.77 in the FPPM for more information): <br /> • Journals are dated December 1, 2003 <br /> • Reference Field is SB1 <br /> • Subject field should start with one of the following <br /> 1X$: One time dollar request <br /> REAPP: Reappropriation request <br /> MBWC: Marginal beginning working capital request <br /> CONT: Contingency request <br /> ResEnc: Reserve for encumbrance <br /> CapCarry: Capital Carryover <br /> • Non-departmental accounts should be given the generic account object code of 90999. Budget will fill in <br /> the correct account code. For example: XXX-9901-90999 <br /> • Include the correct form with the journal request. We will revise these to reflect the new year. <br /> Forms are found electronically in CESRV900\BudgetForms (Need help find the electronic files? Call Jeff <br /> or John) and in the FPPM. Forms are in MS Word and WordPerfect ternplates. <br /> Processing Tournals <br /> Please include the following back-up with your journals: <br /> • Recognizing new revenue - Provide a printed copy of TOTS showing the revenue was received. If revenue <br /> has a match component, provide evidence the match was also received. <br /> • Reappropriation - Provide a request form documenting why this money needs reappropriation on SB1. If <br /> reappropropriating prior reappropriation please provide a time series of the reappropriation requests. <br /> <br /> • Other documentation support includes SB forms, coxrunitment letters, explanation of past practices, (Why <br /> hasn't that grant from 5 years ago been spent?), or a Council Resolution. <br /> 1 <br /> <br />