New Search
City of Eugene /State of Oregon -Dept, of Transportation <br /> Agreemenf No. 23750 <br /> B. City's construction phase deposit shall be 110 percent of City's share of the engineer's <br /> estimate and shall be received prior to award of the construction contract. Any additional <br /> balance of the deposit, based on the actual bid must be received within 45 days of <br /> receipt of written notification by State of the final amount due, unless the contract is <br /> canceled. Any unnecessary balance of a cash deposit, based on the actual bid, will be <br /> refunded within 45 days of receipt by State of the Project sponsor's written request. <br /> C. Pursuant to ORS 366.425, the advance deposit may be in the form of: 1) money <br /> deposited in the State Treasury (an option where a deposit is made in the Local <br /> Government Investment Pool, and an Irrevocable Limited Power of Attorney is sent to <br /> the Highway Finance Office); or 2) an Irrevocable Letter of Credit issued by a local bank <br /> in the name of State; or 3) cash. <br /> D. City may satisfy all or part of any matching funds requirements by use of in-kind <br /> contributions rather than cash when rior written a royal has been iven b State. <br /> P pp 9 Y <br /> 25. If the estimated cost exceeds the total matched federal funds available, City shall deposit its <br /> share of the required matching funds, plus 100 percent of all costs in excess of the total <br /> matched federal funds. City shall also pay 100 percent of the cost of any item in which <br /> FHWA will not participate. If City has not repaid any non-participating cost, future allocations <br /> of federal funds, or allocations of State Highway Trust Funds to City may be withheld to pay <br /> the non-participating costs. If State approves processes, procedures, or contract <br /> administration outside the Local Agency Guidelines that result in items being declared <br /> non-participating, those items will not result in the withholding of City's future allocations of <br /> federal funds or the future allocations of State Highway Trust Funds. <br /> 26. Costs incurred by State and City for services performed in connection with any phase of the <br /> Project shall be charged to the Project, unless otherwise mutually agreed upon. <br /> 27. If City makes a written request for the cancellation of a federal-aid project, City shall bear <br /> 100 percent of all costs as of the date of cancellation. If State was the sole cause of the <br /> cancellation, State shall bear 100 percent of all costs incurred. If it is determined that the <br /> cancellation was caused by third parties or circumstances beyond the control of State or <br /> -City, City shall bear all development costs, whether incurred by State or City, either directly <br /> or through contract services, and State shall bear any State administrative costs incurred. <br /> After settlement of payments, State shall deliver surveys, maps, field notes, and all other <br /> data to City. <br /> <br /> 28. City shall follow requirements of the Single Audit Act. The requirements stated in the Single <br /> Audit Act must be followed by those local governments and non-profit organizations <br /> receiving $500,000 or more in federal funds. The Single Audit Act of 1984, PL 98-502 as <br /> amended by PL 104-156, described in "OMB CIRCULAR NO. A-133", requires local <br /> governments and non-profit organizations to obtain an audit that includes internal controls <br /> and compliance with federal laws and regulations of all federally-funded programs in which <br /> the local agency participates. The cost of this audit can be partially prorated to the federal <br /> program. <br /> 11 <br /> <br />