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City of Eugene /State of Oregon -Dept, of Transportation <br /> Agreement No. 23750 <br /> City in writing when authorization to proceed has 'been received from FHWA. Major <br /> responsibility for the various phases of the Project will be as outlined in the Special <br /> Provisions. All work and records of such work shall be in conformance with FHWA rules <br /> and regulations. <br /> FINANCE <br /> 11. State shall, in the first instance, pay all reimbursable costs of the Project, submit all claims <br /> for federal-aid participation to FHWA in the normal manner and compile accurate cost <br /> accounting records. City may request a statement of costs to date at any time by <br /> submitting a written request. When the actual total cost of the Project has been computed, <br /> State shall furnish City with an itemized statement of final costs. City shall pay an amount <br /> which, when added to said advance deposit and federal reimbursement payment, will equal <br /> 100 percent of the final total actual cost. Any portion of deposits made in excess of the final <br /> total costs of Project, minus federal reimbursement, shall be released to City. The actual <br /> cost of services provided by State will be charged to the Project expenditure account(s) and <br /> will be included in the total cost of the Project. <br /> PROJECT ACTIV/T1ES <br /> 12. State shall, if the preliminary-engineering work is performed by City or others, review and <br /> process or approve all environmental statements, preliminary and final plans, specifications <br /> and cost estimates. State shall, if they prepare these documents, offer City the opportunity <br /> to review and approve the documents prior to advertising for bids. <br /> 13. The party responsible for performing preliminary engineering for the Project shall, as part of <br /> its preliminary engineering costs, obtain all Project related permits necessary for the <br /> construction of said Project. Said permits shall include, .but are not limited to, access, utility, <br /> environmental, construction, and approach permits. All pre-construction permits will be <br /> obtained prior to advertisement for construction. <br /> 14. State shall prepare contract and bidding documents, advertise for bid proposals, and award <br /> all contracts. <br /> 15. Upon State's award of a construction contract, State shall perform independent assurance <br /> testing in accordance with State and FHWA Standards, process and pay all contractor <br /> progress estimates, check final quantities and costs, and oversee and provide intermittent <br /> inspection services during the construction phase of the Project. <br /> 16. State shall, as a Project expense, assign a liaison person to provide Project monitoring as <br /> needed throughout all phases of Project activities (preliminary engineering, right of way <br /> acquisition, and construction). The liaison shall process reimbursement for federal <br /> participation costs. <br /> RIGHT OF WAY <br /> <br /> 17. State is responsible for proper acquisition of the necessary right of way and easements for <br /> construction and maintenance of the Project. City may perform acquisition of the necessary <br /> right of way and easements for construction and maintenance of the Project, provided City, <br /> or its consultant, are qualified to do such work as required by the State's Right of Way <br /> 9 <br /> _ _ <br /> <br />