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SMITH Tammy D <br /> From: WYDRA Debbie L <br /> Sent:, Wednesday, December 05, 2007 8:13 AM <br /> To: CARSON Jamie F; STELLER Ginny H' <br /> ~ Cc: HUBERD John C; MURDOCH Kitty M; GOODNIGHT Brian M; FELDMAN Mary H; WYDRA <br /> Debbie L; SMITH Tammy D <br /> Subject: Grant 338 -Roosevelt Blvd Pavement Project <br /> <br /> I <br /> Jamie/Ginny: Please add the following grant and revenue code to the GL and Budget System. <br /> Thanks much! <br /> Debbie <br /> MEMORANDUM <br /> Date: December 5, 2007 <br /> From: Debbie Wydra, Financial Reporting <br /> Subject: Grant Account Coding <br /> To: Tammy Smith - PWA <br /> Three fields can be created to manage a grant. The revenue account is required to specifically identify the proceeds <br /> received from the grantor. The grant number is needed to account for expenditures chargeable against the grant. An <br /> activity number may also be assigned, when the grant requires matching funds, or when project costs will include costs not <br /> chargeable to the. grant. All project costs would be identified by the activity number, but only recoverable grant <br /> expenditures would also be identified by grant number. <br /> I have assigned the following distribution codes for the Roosevelt Blvd Pavement Project. <br /> Grant Description: STP-U funding for the Roosevelt Blvd (Beltline Hwy to Chambers Connector) Pavement <br /> Preservation project. This project entails rehabilitating the pavement to a 20-year design life. <br /> In the following distribution code examples, X=variable numbers, 0=required Zero. <br /> Grant (task order) amounts are $1,367,000. <br /> Revenue Account: 43338 Roosevelt Blvd Pavement Project <br /> (Distribution code 43338-XXX-XXXX-000000-000) <br /> Grant Number: 338 Roosevelt Blvd Pavement Project <br /> (Distribution code XXX)CX-XXX-XXXX-XXXXXX-338) <br /> Activity Number: XXXXXX Roosevelt Blvd Pavement Project <br /> (Distribution code XXXXX-XXX-XXXX-XXXXXX-XXX) <br /> Please send me a copy of the signed grant agreement for an audit trail and to comply with external audit demands. <br /> The distribution codes wilt be activated for FY2008. <br /> 1 <br /> <br />