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City of Eugene /State of Oregon -Dept. of Transportation ' <br /> Agreement No. 24516 <br /> available upon request. For real property and equipment, the retention period starts from the date <br /> of disposition (Title 49 CFR 18.42). <br /> 32. State shall request reimbursement, and City agrees to reimburse State, for federal-aid funds <br /> distributed to City if any of the following events occur: <br /> a) Right of way acquisition or actual construction of the facility for which preliminary <br /> engineering is undertaken is not started by the close of the tenth fiscal year <br /> following the fiscal year in which the federal-aid funds were authorized; <br /> b) Right of way acquisition is undertaken utilizing federal-aid funds and actual <br /> construction is not started by the close of the twentieth fiscal year following the <br /> fiscal year in which the federal-aid funds were authorized for right of way <br /> acquisition. <br /> . c) Construction proceeds after the Project is determined to be ineligible for federal-aid <br /> funding (e.g., no environmental approval, lacking permits, or other reasons). <br /> <br /> I' <br /> 33. City shall maintain all Project documentation in keeping with State and FHWA standards and <br /> specifications. This shall include, but is not limited to, daily work records, quantity documentation, <br /> material invoices and quality documentation, certificates of origin, process control records, test <br /> results, and inspection records to ensure that projects are completed in conformance with <br /> approved plans and specifications. <br /> RAILROADS <br /> 34. City shall follow State established policy and procedures when impacts occur on railroad property. <br /> • - The policy and procedures are available through State's appropriate Region contact or State's <br /> Railroad Liaison. Only those costs allowable under Title 23 CFR Part 646, subpart B and Title 23 <br /> CFR Part 140, subpart I, shall be included in the total Project costs; all other costs associated with <br /> railroad work will be at the sole expense of City, or others. City may request State, in writing, to <br /> provide railroad coordination and negotiations. However, State is under no obligation to agree to <br /> erf r <br /> o m said duties. <br /> p <br /> UT1LITtES <br /> 35. City shall cause to be relocated or reconstructed, all privately or publicly-owned utility conduits, <br /> lines, poles, mains, pipes, and all other such facilities o <br /> of <br /> very~cind and nature where such <br /> relocation or reconstruction is made necessary by the plans of the Project in order to conform the <br /> utilities and other facilities with. the plans and the ultimate requirements of the Project. Only those <br /> utility relocations, which are eligible for federal-aid participation under, Title 23 CFR 645A, shall be ~ <br /> I <br /> included in the total Project costs; all other utility relocations shall be at the sole expense of City, <br /> or others. State will arrange for utility relocations/adjustments in areas lying within jurisdiction of j <br /> State, if State is performing the preliminary engineering. City may request State in writing to j <br /> arrange for utility. relocations/adjustments lying within City jurisdiction, acting on behalf of City. <br /> ' This request must be submitted no later than twenty-one (21) weeks prior to bid let date. <br /> However, State is under no obligation to agree to perform said duties. <br /> • <br /> 36. City shall follow established State utility relocation policy and procedures. The policy and <br /> procedures are available through the appropriate State's Region Utility Specialist or State's Right <br /> of Way Section Railroad Liaison, and Utility Engineer. ~ <br /> tf i <br /> 12 <br /> <br />