New Search
SMITH Tammy D <br /> From: WYDRA Debbie L <br /> Sent: Monday, July 09, 2007 9:41 AM <br /> To: STELLER Ginny H; CARSON Jamie F <br /> Cc: SMITH Tammy D; HUBERD John C; GOODNIGHT Brian M; FELDMAN Mary H; MURDOCH <br /> ' Kitty M; WYDRA Debbie L <br /> Subject: Grant 336 -West Bank Trail Extension <br /> Jamie/Ginny: Please add the following grant and revenue codes to the GL and Budget System. <br /> Thanks, <br /> Debbie <br /> MEMORANDUM <br /> <br /> f Date: July 9, 2007 <br /> <br /> I <br /> From: Debbie Wydra, Financial Reporting <br /> Subject: Grant Account Coding <br /> To: Tammy Smith - PWA <br /> Three fields can be created to manage a grant. The revenue account is required to specifically identify the proceeds <br /> received from the grantor. The grant number is needed to account for expenditures chargeable against the grant. An <br /> activity number-may also be assigned, when the grant requires matching funds, or when project costs will include costs not <br /> chargeable to the grant. All project costs would be identified by the activity number, but only recoverable grant <br /> expenditures would also be identified by grant number. <br /> I have assigned the following distribution codes for the West Bank Trail Extension. <br /> Grant Description: Construct the West Bank Trail Extension from River Avenue to Beaver Street. The City's match <br /> is 10.27% or roughly $121,000.000. <br /> In the following distribution. code examples, X=variable numbers, 0=required Zero. <br /> Grant (task order) amounts are $1,060,000. <br /> Revenue Account: 43336 West Bank Trail Extension <br /> (Distribution code 43336-XXX-XXXX-000000-000) <br /> Grant Number: 336 West Bank Trail Extension <br /> (Distribution code XXXXX-XXX-XXXX-XXXXXX-336) <br /> Please send me a copy of the signed grant agreement for an audit trail and to comply with external audit demands. <br /> The distribution codes will be activated for FY2007. <br /> cc: <br /> Jamie Larson <br /> Mary Feldman <br /> Kitty Murdoch <br /> John Huberd <br /> 1 <br /> <br />