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SMITH Tammy D <br /> From: WYDRA Debbie L <br /> Sent: Tuesday, March 20, 2007 3:30 PM - <br /> To: CARSON Jamie F; STELLER Ginny H <br /> Cc: FELDMAN Mary H; HUBERD John C; MURDOCH Kitty M; WYDRA Debbie L; SMITH Tammy <br /> D <br /> Subject: Grant 334 -Delta Highway Overpass <br /> Jamie/Ginny, <br /> Please add the following grant and revenue code to the GL and Budget System. <br /> Thanks, <br /> Debbie <br /> MEMORANDUM. <br /> <br /> I Date: March 20, 2007 <br /> From: Debbie Wydra, Financial Reporting <br /> Subject: Grant Account Coding <br /> To: Tammy Smith - PWA <br /> Three fields can be created to manage a grant. The revenue account is required to specifically identify the proceeds <br /> received from the r t <br /> g an or. The grant number is needed to account for expenditures chargeable against the grant. An <br /> activity number may also be assigned, when the grant requires matching funds, or when project costs will include costs not <br /> chargeable to the grant. All project costs would be identified by the activity number, but only recoverable grant <br /> expenditures'would also be identified by grant• number. <br /> I have assigned the following distribution codes for the Delta Highway Overpass. <br /> Grant Description: Construct agrade-separated bicycle/pedestrian facility crossing over Delta Highway connecting <br /> .Robin Hood Avenue on the east and Goodpasture Island Road on-the west. Total project estimated at $4,796,000 <br /> (High. Priority Projects Program Funds of $2,880,000.00 with COE providing match for the federal funds and any <br /> non-participating costs). <br /> In the following distribution code examples, X=variable numbers, 0=required Zero. <br /> Grant (task order) amounts are $2,880,000. <br /> Revenue Account: 43334 Delta Highway Overpass <br /> (Distribution code 43334-XXX-XXXX-000000-000) <br /> Grant Number: 334 Delta Highway Overpass <br /> (Distribution code XXXXX-XXX-XXXX-XXXXXX-334) <br /> Please send me a copy of the signed grant agreement for an audit trail and to comply with external audit demands. <br /> The distribution codes will be activated for FY2007. <br /> I. <br /> 1 <br /> L. <br /> _ _ <br /> <br />