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INVOICE Adminisaative Services Finance 1'as= 1 m.n~xn: ram->.roca~c Invnicc Datc. OJ07/2000 Cuwmc Nwnbu: 3DOCX Payment Tamr. 3n Davs ' Duc Date: 03/OR%2000 O OWnffa Name/Company None )uF X and JnF Namc Addt-•- 6ry, Sutc 7a'p Ling Adj n...a~Pa~ Nn M,a. ©Plan Review and Project Adnt!s_ea[tnn 0.00 2 Ivpectiw f Canettuetion Re?ated Activltiea n-00 3 ©Nateziai Leb Teoting Peea 0.00 SUBTOTAL o, oa TDTALAMOIjNT DUEL 60.00 FOA QVESTIONS CONCERMNG THIS INVOICE, PIF.aSE CALL PEGGY KEPPLER @ Sa]-661-2869 OR rW ENGINEERING @541-652-5291. MAKE ALL CHECKS PAYARIE7D, CiryofEagcac Finamid Seniaa FO Roz 19G7 eneana, oA Hato St]-68b5035 Estimating Your Charges Because each privately engineered and constructed irnprove- mentproject isdifferent, charges vary depending on the size of the project, the type and number of improvements, and the quality of the private engineering and construction. For a typical subdivision with street, wastewater collection, and storm drainage, actual City costs charged -for private engineering and construction would be in these appropri- ate ranges: Subdivision size Value Charges Small <$25,000 $500 - $2,000 Medium $25,000 - $100,000 $850 - $4,250 Large $100,000 - $250,000 $4,250 - $8,000 Extra Large $250,000 - $500,000 $8,000 - $16,000 Typically, testing fees range from $200 to $2,000, depending on the number and type of tests being done. Remember, these estimates are for actual costs for the total project charges, not for a single month's billing. Because plan review and inspection charges are based on hourly rates, -the less time spent by City staff, the lower those charges will be. The following are examples of ways to keep your charges as low as possible: • Submit accurate and complete private engineering plans for review by following guidelines in the manual. • Follow all construction specifications and use approved materials and methods. • Provide accurate information about the construction Key: O Name and address of person or company being invoiced, cityjob number, project name, and period covered by invoice. © Date of Invoice and invoice number. © Plan review summary (number of hours and'total amount), inspection summary (number of hours and © total amount). ©Testing fee (if applicable). schedule to the City inspector to eliminate unnecessary trips to the construction site. • Complete the project in a timely manner to avoid the need for reinspections and extended project administra- lion services. • As the owner/developer, be aware of'the review com- ments made by the Cit}; and personally observe work performed by the engineer and the contractor. The Billing Process The Public Works Administration Division sends an invoice for engineering and inspection charges before the Finance Division of the Administrative Services Department sends a billing statement. The Public Works Administration Division mails monthly invoices of project charges to the individual or company that signed the improvement agreement with the City. The invoice provides summary information on plan review and project administration fees, inspection and construction related activities, and lab testing charges: Testing fees are invoiced when the City receives a statement from the test- ing laboratory. All payments are due within 30 days of the date on the invoice. The City shall not issue a final acceptance letter, nor authorize release of the bond until all charges are paid: The sample invoice above illustrates how these charges are shown on a monthly statement. If you have questions about your invoice, call Public Works Administration, 682-5728. •` •• •' ~ • If you have questions about plan review or inspection of privately engineered and constructed public improvements, private development standards or building permits, call 682-5291. The PIDS manual is available on CD or online at www.ci.eugene.or.us / pw /engineering / pidsm. AUGUST 2005