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; 05/11f99 12:51 FAX 541 681 5Sy4 ~UG~N~ ~1'1'Y riALL ~vu~ <br />• ' Staff ad hoc meetings with co-chairs <br />• Finalize and coo~dinate agenda packet materials <br />~ Prepaze and conduct meeting mailings <br />• Provide notice of public meetings to media, in accordance with Ore~on open meetings <br />law <br />• Provide minutes <br />• Maintain record keeping and filing ~ <br />• Processcorrespondence <br />• Support publication and printing <br />~ <br />duct :. <br />• 12 Council agendas and materials <br />• ~ 12 minutes <br />~' • Correspondence file <br />B. FISCAL 1vIANAGE~IENT <br />• Fiscal management for McKenzie Watershed Council activities involves trackin; multipie <br />funding sources, bud;eting, and reporting pro2ram progTess to funding organizations. Other <br />tasks include providing assistance to Council partners in making grant applications to potential <br />' ' funding organizations. <br />~~~ <br />~ Securing agreements for the allocation of funds from organizations to Cascade Pacific <br />~ a Reporting Council and Action Plan implementation activities to the funding organizations <br />~~ • Creating budsets for Council activities and providing the council with timely budget <br />updates <br />ro : ~ <br />• BudQet for ongoing operations <br />~ Periodic budget ugdates for council review <br />• Completed agreemenu with funding organizations - <br />C. PROJECT MANAGEMENT AND COORDINATION <br />' This item includes project management of this contract as well as tasks associated with fuifilling <br />the role of overall coordinator of the McKenzie Watershed Council proQram. 1'his work involves <br />providine oversight to coordinate the entire Council work program, developing work plans for <br />the action plans, and providing a unifying direction for the whole program to assure consistency <br />in approach and adherence with the adopted work programs for the implementation of the action <br />plans. <br />Tasks: <br />• Work program development and monitoring <br />• ActinQ as a liaison between other professional staff and the Council <br />2 <br />