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^ .~, "` _ ~ . ., , «u,d ~•t~~.~ ~NTER-DEPARTMENTAL POLICY CONSTRUCTION AND WORK ZONE TRAFFIC CONTROL Departments of Public Works and Public Safety March 1994 The following procedures are for the `assignment of Police Services personnel to assist with traffic control . for Public Works Transportation, Engineering, and Maintenance field operations, including work zones ' set up by Public Works personnel and construction projects managed by Public Works. ' . , }•...IL.~ _ . . . ; ~, . . . _.".'1 , , 1'. . Emigency requests for assistance which are unanticipated by the requesting party will be addressed from the on-duty available Patrol Section resources for a period of time necessary for safe resolution of '~: ~ ~the e`mergency;situation. It is agreed that generally, this time requirement will range between thirty- minutes to'as much as four hours in duration. Normally, a Community Service Specialist (CSS) will be assigned to these emergencies wHen available. THese situations will not normally result in a billing as it is recognized as an emergency and jeopardizes ttie immediate .safety of the motoring public. ,2. All emergency requests for assistance will be processed through the Watch Commanders office (687- 5155 or 687-5342) or in the absence of same, through the Communications Sections (687-5121). 3. All anticipated service requests will be processed on an "overtime" basis in Police Services. The requesting party shall give ten working days (Monday-Friday) notice of the need for assistance. This will ~ allow Police Services time to cause posting and assignment of officers to respond to the request. Service requests from private contractors (as required by Public Works as part of city-managed construction projects) shall be made with Police Services at least three (3) working days in advance of the needed service., Requests received with less than three (3) working days notice may be denied. This shall be a contractual requirement between the contractor and Public Works for all construction projects in which service by Police Services is anticipated. This requirement shall be enforced by Public Works. 4. All requests for assistance not of an emergency nature will be processed through the Traffic Enforcement Unit Supervisors Off'ice (687-5157). The actual assignment of o~cers is on a seniority basis (by~contract) and may or may not result in the assignment of a CSS to the project. ; 5. The requesting parties from Public Works or private contractors working for Public Works are responsible for all costs incurred as overtime on an hourly basis and will be billed on a monthly basis for those services described in Section #3. 6. Each department shall maintain an updated list of names as contacts for routine and regularly occurring work. 7. While highly improbable that emergency situations will result in a billing, it cannot be ruled out without exception. However, ,the spirit of this agreement is that no billing will occur in these circumstances and there is no intention that this occur. ~ FOR PUBLIC SAFETY: ~~. --6w^i ' Dave Whitlow, Public 5afety Director ; , a~-' FOR PUBLIC WORKS: ~ / C?~~L~~ . , Christine Andersen, Public Works Director