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Fleet Maintenance Facility <br /> Financing Meeting Minutes <br /> Meeting Date/Time: September 21, 3:30 PM <br /> Attendees: Jim Carlson, Becky Carlson, Kurt Corey, Sue Cutsogeorge, Carlos Davis, Jeff <br /> Lankston, Russ Mecredy, Kitty Murdoch, Mike Penwell, Lacey Risdal, Glen <br /> Svendsen <br /> 1. Update on RFP Process <br /> a. RFP has been issued with responses due October 5 <br /> b. A subset of Fleet Board members will review the responses <br /> c. Scope of work includes verifying and updating the programming, looking at <br /> LEED issues, determining costs .for the various components of the project, <br /> looking at phasing options <br /> d. Budget for study is $15,000 <br /> e. Feasibility report is due March 15 <br /> 2. FY08 Budget Process <br /> a. Citizen members will see the project in the CIP during their November meeting <br /> b. Budget. Committee will discuss CIP during two meetings in February -highlight <br /> this project as part of those meetings <br /> c. There are a number of accounting-type issues around where and how to budget <br /> this project (i.e., should there be a separate fund and if so, where). Lacey should <br /> set up a meeting with PW and Finance folks to discuss. <br /> 3. FY08 Fleet Rate Increase <br /> a. Fleet Board had a brief discussion about this idea, but no decision <br /> b. Fleet should prepare a decision package to raise $500,000 in FY08, which is <br /> approximately half of the amount that's estimated to be needed on an on-going <br /> basis to service the debt that we'll issue for the project. This should be an amount <br /> that's transferred to the project by dept/fund (not a 10% increase in across-the- <br /> board rates). This money would be used to start the design process. <br /> c. Fleet rates are going to Execs on October 25. The decision package should be <br /> described to Execs at that time. <br /> <br /> 4. Telecom Requests <br /> a. Fleet should put in a request for FY08 for $100,000 for design costs related to the <br /> ,radio shop <br /> b. Once we have a budget for the design, and we know the approximate split <br /> between Radio and Fleet, we should consider aone-time Telecom request <br /> c. Once the project scope and budget is set, consider putting in a multi-year request <br /> for funds (or maybe an on-going request to help service the debt) <br /> Page 1 <br /> <br />