EWEB City billing agreement - Laserfiche WebLink

New Search

COREY Kurt A From: COREY Kurt A Sent: Thursday, April 11, 2002 4:16 PM To: COREY Kurt A Subject: FW: Eugene/EWER coordniation meeting -----Original Message----- From: KOBLE Becky A Sent: Wednesday, April 10, 2002 4:49 PM To: DAVIS Lori M; SCHOENING Mark A; MCVEY Fred Cc: COREY Kurt A Subject: RE: Eugene/EWEB coordniation meeting Hi, guys! I wanted to touch base on some internal coordination issues related to our various levels of interaction with EWEB. As a framework for Mark, those levels are: • PW Coordination group -This is the group you all are referring to below, which meets directly with EWEB staff and works on in-the-trenches (so to speak!) issues, mostly related to capital projects and related coordination concerns; this group is coordinated and staffed by Public Works folks, although other departments are encouraged to attend, based on the agenda items proposed for a particular meeting. • EWER Advisory Group (EAG) -This is the internal interdepartmental group made up of one or more reps from each department which meets a couple of times a year to update Jim on significant issues, concerns and points of cooperation with EWEB, particularly issues with interdepartmental implications; this group is coordinated and staffed by Central Services folks (which, in recent years, has been me). • EWEB/City Staff Communications -This group (made up of Jim Carlson, Marty Douglass, Deb Brewer and either Mary Walston or myself) pre-processes issues which have "bubbled up" from either the EAG or the PW Coordination meetings and which are significant enough to be taken to a higher level of joint discussion. Sometimes these form the agenda for either Joint Exec or Joint Elected Officials meetings; sometime they result in direction to staff to solve a problem. • Joint Execs Meeting -These meetings between Randy Berggren and Jim Carlson take place about twice a year, depending on the number and urgency of the issues, which were probably pushed up to this level from some of the other meetings, above. • Annual EWEB Board/Council Work Sessions -These meetings are staffed by Central Services (last one was Feb. 25, 2002) and would address only-very high-level policy issues of concern to both organizations. Also, and I think you're aware of this, Jim Carlson (in his assistance city manager capacity) is our executive liaison to EWEB, so we want to keep him looped in on all major issues, regardless of the department that generates the issue. Last week Jim asked me to pull together the EAG (internal interdepartmental group) for an update of issues, so I'd begun looking at calendars and updating our latest issues list in preparation for doing that. That group's members overlaps the PW coordination group to some degree-but not exactly. For example, in the EAG, we have telecom, our gov'tl affairs manager (Mary Walston) and a whole lot fewer PW folks! So, I'm wondering if we can talk about how we coordinate the request for updates of issues, set the agenda for the PW coordination discussion, etc. without having City people feel like they are getting hit from two different sides with requests for issues. When I think back as to how Les and I used to do this, I recall that we generally tried to have the internal group meet first, then bundled some specific PW issues from that list and took it to the PW coordination meeting with EWEB staff. That way Jim knows what the discussion issues will be, even if he can't attend (which he already told me he probably won't go to your meeting). I hate to have you all delay your meeting until after the internal staff meeting, but I'd be interested in your ideas as to how we address the issue of avoiding duplication of work for city staff and achieving some coordination of effort here. Thanks for giving this some consideration, and I'd welcome your suggestions. Becky Koble x5036 1