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Message Page 1 of 1 ...........GREY Kurt A From: ME'DLIN Johnny R Sent: Monday, October 18, 2004 3:46 PM To: COREY Kurt A Cc: RINER Andrea G Subject: FW: Amazon Headwaters Trail Project Status Hi Kurt, This is an FYI background summary in case you might be talking to anyone about this project. -Johnny -----Original Message----- From: RINER Andrea G Sent: Monday, October 18, 2004 1:09 PM To: RICHARDSON Philip S; MEDLIN Johnny R Subject: RE: Amazon Headwaters Trail Project Status Johnny, Philip and Adam put together this update about the amazon headwaters trail. Trail Contract Construction documents and the contract package were completed and put out to bid in mid-Septembei•..B,ids w@re due on October 6th, and the apparent low bidder is Oregon Woods Inc. at $67,000, although the final contracf~~as riot-yet been awarded. Once awarded the Contractor will have until August 15, 2005 t?~ gomplete the project. Work may commence this fall and will continue on the grubbing, excavation, trail building, bridge and special structure ` installation through next year at various times depending on appropriate weather and soil conditions for construction. Volunteer Work Two plant salvage projects have been undertaken to date by the Stream Team, with a possibility of further salvage being done depending on where and when the contractor begins work. The salvaged plants have been potted up and are being stored at the Native Plant Nursery during construction. IV~xt fall after construction is complete, they will be replanted back along the trail. Earlier this year, the Southeast Neighborhood Association organized a volunteer trail improvement project along an existing path that connects to the Amazon Headwaters Trail. This path follows the West Amazon Right-qf-Way and BPA Transmission line maintenance road. Although in use for a long time it was not included as part of-the-eon#ractlue-to-portions being road ROW, portions are in private ownership, steep grade, poor tread, and erosion problems. The SEN neighbors repaired several sections and are also planning on installing a pedestrian bridge over the creek, perhaps next year. RTP Grant The original grant contract completion date was July 2003. Although six of the seven projects funded by the grant were finished prior to that date, the new trail construction had run into many unforseen delays including regulatory issues, neighbor and neighborhood concerns, geotechnical issues, and overall just a much greater complexity that we had initially expected. We applied for and received a grant extension until July 2004, and then a second extension until December 2004. We then bid the project with a completion date of December 15, 2004, but after experiencing the early -rains, and hearing serious reservations from potential bidders we moved the completion date to August 15, 2005. We are now working with Sean Loughran, the State Trails Coordinator, to resolve grant deadline and payment issues. Third Bridge In the process of working with immediate neighbors and the neighborhood group to allay concerns for the final 675' of trail -that portion connecting Canyon Drive to the BPA power line easement - a decision was made to use a different alignment than the one recommended by our trail consultant. This alternate alignment required another bridge, and the agreement with the neighborhood group was that the city would provide materials and they would install the- bridge. Due to sloughing of stream banks at the bridge location last winter, a geotechnical consultant was hired and he recommended a new location slightly downstream and, that the bridge use a pile rather than a sill foundation. As a pile foundation requires a different set of drawings and calculcations than those already worked out for the sill foundations, and as the cost of installation is much higher, the City agreed to install these foundations. Staff is currently working with the geotechnical consultant, and the bridge engineer to finalize plans for this bridge. 11/9/2004