MTO 102206 Sale of Assets-City of Astoria

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Excerpt from City of Eugene Public Contracting Rules—2014, Class Exemption E-16 Section A only. E-16 Surplus Personal Property, Disposition of A. General Surplus Personal Property (1) Contracting Agency may dispose of surplus personal property, other than residential buildings or structures being separated from real property, by any means determined to be in the best interest of Contracting Agency, including but not limited to: fixed price sale; publically advertised bid process; transfer to other departments; donation to other government agencies, or non-profit organizations; negotiated or advertised sale; trade or trade-in, in conjunction with acquisition of other price-based items under a competitive solicitation; auction; liquidation through commercially recognized third party liquidator; or destruction. (2)(a) Surplus property which has a value of less than $500, or for which the costs of sale are likely to exceed sale proceeds, may be disposed of by any means determined to be cost effective, including by disposal as waste. The Solicitation Agent making the disposal shall make a record of the value of the item and the manner of disposal. Disposal of property to Contracting Agency's employees under this subsection is strictly prohibited. (2)(b) Prior to surplusing property not subject to (2)(a) above, Contracting Agency must maintain a record showing its determination that the chosen disposition will promote the public interest in a manner that would not be realized by a competitive solicitation process and either that the disposition will result in a cost savings to Agency or will probably result in a higher net return than if the property were sold by a competitive solicitation process. (3) Personal-Use Items. An item (or indivisible set) of specialized and personal use, such as clothing, other than police officers' handguns, with a current value of less than $100, may be sold to the employee or retired or terminated employee for whose use it was purchased at fair market value, as supported by a written record. (4) Police Officers' Handguns. Upon honorable retirement from service with Contracting Agency, a police officer may purchase the handgun that she or he was using at the time of retirement. The purchase price shall be the fair market value of the handgun as determined by an independent appraisal performed by a qualified weapons appraiser. An officer electing to exercise this option shall notify Contracting Agency at least thirty (30) days prior to his or her expected retirement date and request an appraisal of the handgun. Upon receipt of the appraisal fee from the officer, Contracting Agency shall arrange for the appraisal. A copy of the completed appraisal shall be provided to the officer, who shall have up to thirty (30) days from the date of retirement to purchase the handgun for the appraised fair market value. (5) Contracts or arrangement for the sale or other disposal of used abandoned property or other personal property not owned by the Contracting Agency is not subject to the above requirements, and may be sold or otherwise disposed of without any competitive solicitation process.