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I checked out the Reporting Tool and it looks like you got things cleaned up. It looks like there are three “projects” to re- <br />allocate expenditures to Bond projects or require some explanation: <br /> <br />th <br />4981 – 2016 WW & SW Repairs – These charges were for repairs on 27, Van Ness and Capital (#4960). I’m not sure <br />there is a simple way of documenting this so these charges get captured as part of the PBM project. Katie will need to <br />include these in her SRRP report for the streets and you will need to remember this for the auditors, if questions come <br />up. The Post-Bid summary report for 4981 clearly states that this is amount is for the PBM streets. <br /> <br />4976 – 2015 Remonumentation – This project should be closed out and no more charges made to it. Looking at the PSF <br />report, Tim is charging 2016 time to this number so the current charges should be equally distributed to the 2016 paving <br />projects – 4840, 4964, 4963, 4652, 4958 (Just listed the ones that are still open). Any remaining funds in the project <br />should go back to the mother account (975014). Katie will need to let Tim know that he should be charging to the 2016 <br />remonumentation project, for the next couple of months anyway, until a 2017 job number is set up. <br /> <br />4929 – 2015 General Planning – This was used to plan for 2016 projects until good job numbers were set up. This should <br />be closed out and the current charges should be equally distributed to the 2016 paving projects – 4840, 4964, 4963, <br />4652, 4958. Any remaining funds in the project should go back to the mother account (975014). <br /> <br />There are several projects shown with balances that I thought had already been closed out, but I also see some that <br />haven’t been closed out yet that should have been. I will try to get some of those finalized in a separate email. <br /> <br />Let me know if you have any questions. <br /> <br />Jenifer <br /> <br /> <br />_____________________________________________ <br />From: HARPER Cinimint K <br />Sent: Tuesday, October 04, 2016 11:01 AM <br />To: WILLER Jenifer M <Jenifer.M.Willer@ci.eugene.or.us> <br />Cc: SMITH Tammy D <Tammy.D.Smith@ci.eugene.or.us>; HARPER Cinimint K <Cinimint.K.Harper@ci.eugene.or.us> <br />Subject: GJN 4929 <br /> <br /> <br />Jenifer, <br /> <br />I am getting ready for the auditors and am reviewing some projects details. Do you want to have these <br />general planning expenses allocated for GJN 4929? <br /> <br /> <br /> << OLE Object: Picture (Device Independent Bitmap) >> <br /> <br />If so, just let me know how you want it allocated and I will do the journal. <br /> <br />Thanks! <br />Cinimint Harper <br />AIC Financial Analyst <br />Public Work Admin <br />101 W Broadway, Ste 400 <br />Eugene, OR 97401 <br />541-682-6087 <br /> <br /> <br />2 <br />