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HA LIN Peg D From: HEIL Richard J Sen : Monday, April 25, 2005 10:00 AM To: HAMLIN Peggy D Cc: BROGDEN Lynn; HIGGINS Teri L; CAHILL Michelle R; SCHOENING Mark A Subject: RE: 4254 4-22-05 Revised Project Estm. Post Bid .xls A rn~th error is presen in the below fund transfers. The 3 fund adjustments of $150K, $10K & $40 yield only $200K vs. the d sired $300K. I'v spoken with both MC and Mark an t ey are in agreement with a 4t'' fund adjustment; i.e. moving i?$1b0~t from WW SDC 334 4260 WW Rehab 2005 BS/BN~eaving $40,344 in the budget (we will need to look at this as we g t closer to biddin & how to fully fund the estimated $400,000 project). This action follows the intent to carry us to the d of FY 05. I'm hinking FY06 funds will be necessary to fund remaining work for the construction projects later this sum er. The ~evised budget w ich me prepared on Friday still holds. Please execute this budget to continue moving forward with coat ct award. --Ric ~ G~~~~.C,P " "7 " 42 4 4-22-05 ReVi Project E... it ii -----Original M ssage----- From: CAHIL Michelle R Sent: Friday, pril 22, 2005 6:36 PM ~I To: HEIL Rich rd J Cc: SCHOENI G Mark A; HAMLIN Peggy D; BROGDEN Lynn; HIGGINS Teri L; CAHILL Michelle R Subject: 425 4-22-05 Revised Project Estm. Post Bid .xls ICI « File: 425 4-22-OS Revised Project Estm. Post Bid .xls » ICI Rich - Mark and I dis ussed what approach to take for the WW Rehabe 4254 project with the higher than expected bid 'I and the fundin situation with WW funds. Mark thought we should account for the contract and any PSF through June 30 in the urrent budget estimate and then do a revised budget for the full anticipated expenses in the new FY. So I have revi d your estimate (since your at the DOCs and I am out Monday and Tuesday). I put in just $15,000 ~ for PSF. My t ought was I didn't need to be too precise since we won't have much contractor payments before June 30th. Th new estimate $1,290,570. From the original budget of $1,000,000 we are short 291,000. recommend th money come from the following accounts: ? $150, 00 from WW SDC 334 4256 WW community WW ext. Leaves $129k in the budget (will need to look as we get closer to bidding how to fulley fund the estimated $300,000 project. 10,0 0 from WW utility 532 job 3820 wwfm, leaves $6673 ~I ~ $ 40, 00 from WW utility 532 job 3961 cap planning, leaves $4,192 This gives a $ ,000 buffer. Mark if you are okay with this scenario will you reply all and let us know. I will sign and f rward the bid review stuff to Lynn with this revised budget. You will need to sign the budget on Monday so we an keep the contracts moving.