New Search
1 <br /> I <br /> y f <br /> i <br /> Procedure for rreraration of scoring meeting <br /> <br /> i <br /> 1. Project Manager receives Job number. <br /> 2. Project Manager prepazes "Request for Scoping Meeting (RSM)" form. This form gives ire tin <br /> to supporting groups, be specific and comprehensive. This is attached in the Good Job rJ b r <br /> packet. (Include highlighted tax or other map and stipulate limits of aerial map, as-builts d <br /> maps requested for the proposed project. Include other supporting documents as needed',.) <br /> 3. Project Manager routes Good Job Number packet to the Team Leader. ~ <br /> 4. When the Good Job Number is approved, Support schedules a Scoping meeting approxim~,tel ur <br /> weeks from the present date. I, <br /> 5. Support routes copies of RSM and 2 highlighted maps to Information Team. <br /> I <br /> 6. Support prepares the Invitational letter for the Scoping meeting. <br /> 7. Support prepares and distributes Informational letter and map to Utilities and non-attendir~ e <br /> stakeholders. i ~ <br /> 8. Information Team returns packet materials to Support (two week turnaround). ~ <br /> i <br /> 9. Support assembles Packet in the following order... Invitational letter, meeting agenda, hi~h~igh e <br /> maps, supporting documents (includes budget), tax maps ,info. map and scoping checklist. ~ R u s <br /> sample packet to Project Manager for approval before sending out. ~ <br /> 10. Support distributes and mails all packets and letters. l <br /> 11. Scoping meeting happens. ~ <br /> 12. Project manager writes the scoping meeting report and prepares minutes. Support may assi~t in <br /> typing up flips and notes, if requested. <br /> 13. If requested, Support circulates the Project Manager's report and minutes to attendees. <br /> I <br /> ~E <br /> 'I <br /> Q:\forrrts\project\scope\RSM.wpd <br /> ' 3/98- rvp I <br /> i <br /> <br />