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w <br /> <br /> f <br /> MEMORANDUM <br /> Date: April 1, 2004 <br /> From: Debbie Wydra, Financial Reporting <br /> Subject: Grant Account Coding <br /> To: Peggy Hamlin -Public Works <br /> Three fields can be created to manage a grant. The revenue account is required to specifically identify the <br /> proceeds received from the grantor. The grant(Class_Fld) number is needed to account for expenditures <br /> chargeable against the grant. An activity(Project_id) number may also be assigned, when the grant <br /> requires matching funds, or when project costs will include costs not chargeable to the grant. All project <br /> costs would be identified by the activity(Project_id) number, but only recoverable grant expenditures would <br /> also be identified by grant(Class_Fld) number. <br /> I have assigned the following distribution codes for the OTIA Ferry Street Bridge. <br /> Grant (task order) amounts are $800,000. <br /> In the following distribution code examples, X=variable numbers, 0=required Zero. <br /> Revenue Account: 43313 OTIA Ferry Street Bridge <br /> (Distribution code 43313-XXX-XXXX-000000-000) <br /> Sub-Cls: (grant) 313 OTIA Ferry Street Bridge <br /> (Distribution code XXXXX-XXX-XXXX-XXXXXX-313) <br /> Proj/Grt: (activity) various <br /> (Distribution code XXXXX-XXX-XXXX-XXXXXX-XXX) <br /> Please send me a copy of the grant for an audit trail, as well as complying with external audit demands. <br /> The distribution codes will be activated for FY2004. <br /> cc: <br /> Jamie Larson <br /> Jeff Petry <br /> Nikki Parness <br /> Mary Feldman <br /> Kitty Murdoch <br /> John Huberd <br /> C:\Documents and Settings\cewaddc\Local Settings\Temporary Internet <br /> Files\OLKDB\Grant Memo313.doc <br /> <br />