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Courthouse Phase 2, Contract C13376 -anticipated items Page 1 of 1 <br /> ~ i <br /> SMITH Tammy D <br /> From: RAMIREZ Joe F _..T_ <br /> Sent: Monday, January 28, 2008 10:11 AM <br /> To: 'JOHNSON John W ` JJ' <br /> Cc: SMITH Tammy D <br /> Subject: RE: Courthouse Phase 2, Contract C13376 -anticipated items <br /> JJ, <br /> Just to make sure I understand you, ODOT will pay the railroad directly. i guess I am confused by the need to <br /> enter it on the pay estimate (I imagine by this time we will have a billing from the railroad). 1 will read up the <br /> construction manual on SFO and proceed to fill this form out. <br /> Thanks, <br /> Joe <br /> From: JOHNSON John W * JJ [mailto:John.W.JOHNSON@odot.state.or.us] <br /> Sent: Friday, January 25, 2008 5:39 PM <br /> To: RAMIREZ Joe F <br /> Subject: RE: Courthouse Phase 2, Contract C13376 -anticipated items <br /> You will need to write up a SFO with Supporting Data (Same circulation as a CCO). <br /> The bill needs to be addressed to ODOT, and it needs to say SFO #1 on it. <br /> For the address- use mine and attention ]J. <br /> I will submit the bill for payment. After the SFO is approved, it will be entered into CPS just like a <br /> CCO. You can then enter the actual amount charged to the project, to keep track of the budget. <br /> There is material that addresses some of this in the Construction manual. <br /> Erik signed CCO # 3, today, and it's on it's way to construction section. <br /> Just to let you know- <br /> I will be out Monday and Tuesday next week and parts of other days. <br /> From: RAMIREZ Joe F [mailto:joe.f.ramirez@ci.eugene.or.us] <br /> Sent: Wednesday, January 23, 2008 11:23 AM <br /> To: JOHNSON John W * JJ <br /> Cc: SMITH Tammy D <br /> Subject: Courthouse Phase 2, Contract C13376 -anticipated items <br /> JJ, <br /> Since we are in the process of finalizing the C & M agreement with the UPRR, and from never having dealt with <br /> anticipated items, how are these items billed and paid. We are assuming that UPRR sends the City an invoice, <br /> <br /> then I report these item quantities on a monthly pay estimate. Then does ODOT pay the UPRR directly or does <br /> <br /> the City have to be reimbursed from ODOT? Please let me know. <br /> <br /> Thanks, <br /> <br /> Joe <br /> 1/28/2008 <br /> <br />