New Search
~ ~^N ~ <br /> MUMAU Cindy J <br /> From: MUMAU Cindy J <br /> Sent: Friday, June 15, 2007 11:26 AM <br /> YUNGERMAN Jeanette R; OAKES Jeanne M; ROYBAL Karen M <br /> <br /> Subject: FW: Loss At School during Community Event -PWE <br /> Hello -Because each of you hove played a part in getting the 4-J School district 'invoices' as far as to me for <br /> approval for payment, I will share with you what I have learned. Please keep in mind that we are still working with n <br /> draft guide for expenses related to 6JN's. Some things should be charged to the project (i.e.; capital funds) and <br /> spme should be paid with operating funds. That discussion is still happening and there are changes almost weekly. <br /> This is n statement of fact: Crest Drive has been nn anomaly among all of our 6JN projects. Having said that, this <br /> is what I have discovered. <br /> • Of the five invoices, one was for refrigerator loss during the community meeting. (see a-mail message <br /> below to Cathy Joseph) That invoice has been forwarded to RISK Services for payment. That will not be a <br /> charge to PWE directly. (Thank you to Karen who recognized that opportunity.) <br /> The other four invoices are all for room rental and after some discussion with David Roth, they are to be <br /> charged to the project and I will be forwarding the four invoices to Debbie Clark for processing. <br /> • If you remember and/or still have an a-moil I sent to you and transportation team staff regarding Crest Dr <br /> expenses, and which account codes to use, please disregard. This seems to be an ever-changing process that <br /> just may continue until the end of this project. <br /> • I reminded David that when he submits an invoice to us, it should have the account information on it, his <br /> notation that it is okay to pay and hopefully the date. (In the case of Crest Dr, and since things are still in <br /> draft form, it has been a real challenge for us to know where the expenses should be placed.) <br /> o, Jeanette -Your first ever D-Order is going to be recycled to you and it should appear in your 'worklist'. If you <br /> have any question about how to delete it, or make it invalid, please check with either Jeanne or Karen. I'm sorry it <br /> came to such demise! <br /> Thanks for all your help. ~ Cindy M <br /> From: MUMAU Cindy J <br /> Sent: Friday, June 15, 2007 10:50 AM <br /> To: JOSEPH Cathy A <br /> Subject: Loss At School during Community Event -PWE <br /> Hello Cathy - I will be forwarding you the billing notice (via courier) we received from 4J School Dist <br /> representing the value of refrigerator loss at Crest Drive Elementary during n community meeting our PWE <br /> Transportation team rented the facility. I was able to confirm the loss with City staff conducting the <br /> meeting. They unplugged the refrigerator during the meeting because staff and participants were not able <br /> to hear each other over the noise it was making. Then, they overlooked plugging the refrigerator in at the <br /> end of the evening meeting. <br /> Cindy J Mumau <br /> Financial b Administrative Manager <br /> PW Engineering <br /> 244 E Broadway <br /> 1 <br /> <br />