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. <br /> <br /> Support will provide the following for the scoping packets: <br /> • Invitational Letter to Michelle Cahill & Paul Klope <br /> • Assemble 6 packets and distribute to: Project Manager (lst for approval), Project Team <br /> Leader, Survey Team, Team Central, Maintenance, Transportation <br /> • Other Attendees ? (write names here: <br /> • Distribute Informational letter and Project Map to Utilities. Other agencies? (write <br /> names here): <br /> • Tax maps for the Project Manager. <br /> • scoping Checklist. <br /> Please Check one: ? Request City Minutes Recorder ? Project Manager will provide recorder <br /> Procedure former <br /> ~aration of sco~in~meetin~ . <br /> 1. Project Manager receives Job number. <br /> 2. Project Manager prepazes "Request for scoping Meeting (RSM)" form. This form gives direction <br /> to supporting groups, be specific and comprehensive. This is attached in the Good Job Number <br /> packet. (Include highlighted tax or other map and stipulate limits of aerial map, as-builts and tax <br /> maps requested for the proposed project. Include other supporting documents as needed.) <br /> 3. Project Manager routes Good Job Number packet to the Team Leader. ' <br /> 4. When the Good Job Number is approved, Support schedules a scoping meeting approximately four <br /> weeks from the present date (include Project Manager's name in the e-mail). <br /> 5. The Project Manager will fill out the reseazch section of the Scoping Checklist with some <br /> preliminary info. <br /> 6.. Support routes copies of RSM and 2 highlighted maps to Information Team. <br /> 7. Support prepazes the Invitational letter for the scoping meeting. <br /> 8. Support prepazes and distributes Informational letter and map to Utilities and non-attending <br /> stakeholders. <br /> 9. The Project Manager provides a mazked up version of the scoping checklist to be copied and sent <br /> with packets. <br /> 10. Information Team returns packet materials to Support (two week turnaround). <br /> 11. Support assembles Packet in the following order.... Invitational letter, meeting agenda, highlighted <br /> maps, supporting documents (includes budget), tax maps ,info. map and scoping checklist. Routes <br /> sample packet to Project Manager for approval before sending out. <br /> 12. Support distributes and mails all packets and letters. <br /> 13. scoping meeting happens. <br /> 14. Project manager writes the scoping meeting report and prepazes minutes. Support may assist in <br /> typing up flips and notes, if requested. <br /> 15. If requested, Support circulates the Project Manager's report and minutes to attendees. <br /> Q:~f'ornu~projectlscope~RSM.wpd <br /> 8/04-BMcD <br /> i <br /> I <br /> <br />