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City/ODOT <br />Agreement No. 24651 <br />DBE firms even if the DBE goal is zero. All prime bidders shall submit the <br />Subcontractor/Supplier Solicitation and Utilization Form (SSSUF) to the City within ten <br />(10) days of bid opening. City shall forward the SSSUF by electronic means or fax, to <br />the State's Small Business/DBE Program Analyst in the Office of Civil Rights <br />regardless of whether the DBE goal is zero or not. <br />8. City shall fax or send a list of the prime bidders with bid amounts for all bidders to the <br />State's Small Business/DBE Program Analyst in the Office of Civil Rights. In addition, <br />City shall forward appropriate civil rights forms and information within 24 hours of bid <br />opening. After award, and prior to contract execution, City shall forward copies of all <br />forms received by City from contractor(s) to State's Regional Local Agency Liaison <br />within ten (10) days. After the contract is executed, City shall forward all forms <br />received from contractor(s) to State's Regional Local Agency Liaison with ten (10) <br />days. <br />9. City shall comply with the goals, requirements, or aspirational targets for DBE, and <br />OJT established by State for each federal-aid project. <br />10. State shall provide support, compliance monitoring, and on-site reviews for the DBE <br />program. State shall provide support, and compliance monitoring for the DBE, EEO, <br />and OJT programs. State shall deliver to the City the Standard Precon package for <br />each project. State shall act as an agent on behalf of City regarding all civil rights <br />contract administration activities and shall report to City not the Contractor. City <br />maintains responsibility to uphold the programs with the contractor. <br />11.If City's lowest bidder has not met the DBE goal on a project, State's Office of Civil <br />Rights shall determine if good-faith efforts were made and make a recommendation to <br />City regarding award as it applies to meeting the DBE goal assigned for that particular <br />project. If State's Office of Civil Rights determines that City's apparent low bidder(s) <br />have not made good faith efforts, State's Office of Civil Rights will provide a <br />paragraph to be included in a letter to the contractor from City that the bidder is non- <br />responsive. The paragraph will include the reason for the determination that the, bid is <br />non-responsive and provide the bidder an opportunity for administrative <br />reconsideration. City shall use the information provided by the State's Office of Civil <br />Rights verbatim and make no changes to the wordage when submitting to the <br />contractor. If the bidder requests administrative reconsideration, City shall notify <br />State's Office of Civil Rights and State's Office of Civil Rights shall conduct the <br />administrative reconsideration. State's Office of Civil Rights shall provide the results <br />of the administrative reconsideration to City. City shall use the information provided <br />by the State's Office of Civil Rights verbatim and make no changes to the wordage <br />when submitting to the contractor. City shall defend the administrative <br />reconsideration committee decision with the Department of Justice assisting City. <br />12. If a protest is filed involving a DBE goal, State's Office of -Civil Rights shall provide a <br />written response to the protest and forward to City for finalizing and signature. City <br />shall use verbatim the wordage provided by State's Office of Civil Rights in connection <br />13 <br />