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City of Eugene /State of Oregon -Dept. of Transpo-tation <br />Agreement No. 24516 <br />available upon request. For real properly and equipment, the retention period starts from the date <br />of disposition (Title 49 CFR 18.42). <br />32. State shall request reimbursement, and City agrees to reimburse State, for federal-aid funds <br />distributed to City if any of the following events occur: <br />a) Right of way acquisition or actual construction of the facility for which preliminary <br />engineering is undertaken is not started by the close of the tenth fiscal year <br />following the fiscal year in which the federal-aid funds were authorized; <br />b) Right of way acquisition is undertaken utilizing federal-aid funds and actual <br />construction is not started by the close of the twentieth fiscal year following the <br />fiscal year in which the federal-aid funds were authorized for right of way <br />acquisition. <br />c) Construction proceeds after the Project is determined to be ineligible for federal-aid <br />funding (e.g., no environmental approval, lacking permits, or other reasons). <br />33. City shall maintain all Project documentation in keeping with State and FHWA standards and <br />specifications. This shall include, but is not limited to, daily work records, quantity documentation, <br />material invoices and quality documentation, certificates of origin, process control records, test <br />results, and inspection records to ensure that projects are completed in conformance with <br />approved plans and specifications. <br />RAILROADS <br />34. City shall follow State established policy and procedures when impacts occur on railroad property. <br />The policy and procedures are available through State's appropriate Region contact or State's <br />Railroad Liaison. Only those costs allowable under Title 23 CFR Part 646, subpart B and Title 23 <br />CFR Part 140, subpart I, shall be included in the total Project costs; all other costs associated with <br />railroad work will be at the sole expense of City, or others. City may request State, in writing, to <br />provide railroad coordination and negotiations. However, State is under no obligation to agree to <br />perform said duties. <br />UT1LlTIES <br />35. City shall cause to be relocated or reconstructed, all privately or publicly-owned utility conduits, <br />lines, poles, mains, pipes, and all other such facilities o of very kind and nature where such <br />relocation or reconstruction is made necessary by the plans of the Project in order to conform the <br />utilities and other facilities with. the plans and the ultimate requirements of the Project. Only those <br />utility relocations, which are eligible for federal-aid participation under, Title 23 CFR 645A, shall be <br />included in the total Project costs; all other utility relocations shall be at the sole expense of City, <br />or others. State will arrange for utility relocations/adjustments in areas lying within jurisdiction of <br />State, if State is performing the preliminary engineering. City may request State in writing to <br />arrange for utility. relocations/adjustments lying within City jurisdiction, acting on behalf of City. <br />Thin request must be submitted no later than twenty-one (21) weeks prior to bid let date. <br />However, State is under no obligation to agree to perform said duties. <br />36. City shall follow established State utility relocation policy and procedures. The policy and <br />procedures are available through the appropriate State's Region Utility Specialist or State's Right <br />of Way Section Railroad Liaison, and Utility Engineer. <br />