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City of Eugene / Stafe of Oregon -Dept. of Transpo-tafion <br />Agreement No. 24596 <br />request. When the actual total cost of the Project has been computed, State shall furnish City <br />with an itemized statement of final costs. City shall pay an amount which, when added to said <br />advance deposit and federal reimbursement payment, will equal 100 percent of the final total <br />actual cost. Any portion of deposits .made in excess of the final total costs of Project, minus <br />federal reimbursement, shall be released to City. The actual cost of services provided by State <br />will be charged to the Project expenditure account(s) and will be included in the total cost of the <br />Project. <br />PROJECT ACTIVITIES <br />12. State shall, if the preliminary engineering work is pertormed by City or others, review and process <br />or approve all environmental statements, preliminary and final plans, specifications and cost <br />estimates. State shall, if they prepare these documents, offer City the opportunity to review and <br />approve the documents prior to advertising for bids. <br />13. The party responsible for performing preliminary engineering for the Project shall, as part of its <br />preliminary engineering costs, obtain all Project related permits necessary for the construction of <br />said Project. Said permits shall include, but are not limited to, access, utility, environmental, <br />construction, and approach permits. All pre-construction permits will be obtained prior to <br />advertisement for construction. <br />14. State shall prepare contract and. bidding documents, advertise for bid proposals, and award all <br />contracts. <br />15. Upon State's award of a construction contract, State shall perform independent assurance testing <br />in accordance with State and FHWA Standards, process and pay all contractor progress <br />.estimates, check final quantities and costs, and oversee and provide intermittent inspection <br />services during the construction phase of the Project. <br />16. State shall, as a Project expense, assign a liaison person to provide Project monitoring as needed <br />throughout all phases of Project activities (preliminary engineering, right of way acquisition, and <br />construction). The liaison shall process reimbursement for federal participation costs. <br />RIGHT OF WAY <br />17. State is responsible for proper acquisition of the necessary .right of way and easements for <br />construction and maintenance of the Project. City may perform acquisition of the necessary right <br />of way and easements for construction and maintenance of the Project, provided City (or City's <br />consultant) are qualified to do such work as required by the State's Right of Way Manual and <br />have obtained prior approval from State's Region Right of Way office to do such work. <br />18. Regardless of who acquires or pertorms any of the right of way activities, a right of way services <br />agreement shall be created by State's Region Right of Way office setting forth the responsibilities <br />and activities to be accomplished by each party. State shall always be responsible for requesting <br />project funding, coordinating certification of the right of way, and providing oversight and <br />monitoring.. Funding authorization requests for federal right of way funds must be sent through <br />the State's Region Right of Way offices on all projects. All projects must have right of way <br />certification coordinated through State's Region Right of Way .offices (even for projects where no <br />federal funds were used for right of way, but federal funds were used elsewhere on the Project). <br />City should contact the State's Region Right of. Way office for additional information . or <br />clarification. <br />9 <br />