New Search
City of Eugene /State of Oregon -Dept. of Transportation <br />Agreement No. 23750 <br />City in writing when authorization to proceed has been received from FHWA. Major <br />responsibility for the various phases of the Project will be as outlined in the Special <br />Provisions. All work and records of such work shall be in conformance with FHWA rules <br />and regulations. <br />FINANCE <br />11. State shall, in the first instance, pay all reimbursable costs of the Project, submit all claims <br />for federal-aid participation to FHWA in the normal manner and compile accurate cost <br />accounting records. City may request a statement of costs to date at any time by <br />submitting a written request. When the actual total cost of the Project has been computed, <br />State shall furnish City with an itemized statement of final costs. City shall pay an amount <br />which, when added to said advance deposit and federal reimbursement payment, will equal <br />100 percent of the final total actual cost. Any portion of deposits made in excess of the final <br />total costs of Project, minus federal reimbursement, shall be released to City. The actual <br />cost of services provided by State will be charged to the Project expenditure account(s) and <br />will be included in the total cost of the Project. <br />PROJECT ACTIVITIES <br />12. State shall, if the preliminary engineering work is performed by City or others, review and <br />process or approve all environmental statements, preliminary and final plans, specifications <br />and cost estimates. State shall, if they prepare these documents, offer City the opportunity <br />to review and approve the documents prior to advertising for bids. <br />13. The party responsible for performing preliminary engineering for the Project shall, as part of <br />its preliminary engineering costs, obtain all Project related permits necessary for the <br />construction of said Project. Said permits shall include, .but are not limited to, access, utility, <br />environmental, construction, and approach permits. All pre-construction permits will be <br />obtained prior to advertisement for construction. <br />14. State shall prepare contract and bidding documents, advertise for bid proposals, and award <br />all contracts. <br />15. Upon State's award of a construction contract, State shall perform independent assurance <br />testing in accordance with State and FHWA Standards, process and pay all contractor <br />progress estimates, check final quantities and costs, and oversee and provide intermittent <br />inspection services during the construction phase of the Project. <br />16. State shall, as a Project expense, assign a liaison person to provide Project monitoring as <br />needed throughout all phases of Project activities (preliminary engineering, right of way <br />acquisition, and construction). The liaison. shall process reimbursement for federal <br />participation costs. <br />RIGHT OF WAY <br />17. State is responsible for proper acquisition of the necessary right of way and easements for <br />construction and maintenance of the Project. City may perform acquisition of the necessary <br />right of way and easements for construction and maintenance of the Project, provided City, <br />or its consultant, are qualified to do such work as required by the State's Right of Way <br />9 <br />