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participation is desired until such approval has been obtained. The program shall include <br />services to be provided by State, Agency, or others. State shall notify Agency in writing when <br />authorization to proceed has been received from FHWA. Major responsibility for the various phases <br />of the Project will be as outlined in the Special Provisions. All work and records of such work shall <br />be in conforrnance with FHWA rules and regulations. <br />FINANCE <br />11. State shall, in the first instance, pay all reimbursable costs of the Project, submit all claims for <br />federal-aid participation to FHWA in the normal manner and compile accurate cost accounting <br />records. Agency may request a statement of costs to date at any time by submitting a written request. <br />When the actual total cost of the Project has been computed, State shall furnish Agency with an <br />itemized statement of final costs. Agency shall pay an amount which, when added to said advance <br />deposit and federal reimbursement payment, will equal 100 percent of the final total actual cost. Any <br />portion of deposits made in excess of the fmal total costs of Project, minus federal reimbursement, <br />shall be released to Agency. The actual cost of services provided by State .will be charged to the <br />Project expenditure account(s) and will be included in the total cost of the Project. <br />PROJECT ACTIVITIES <br />12. ,State shall, if the preliminary engineering work is performed by Agency or others, review and <br />process or approve all environmental statements, preliminary and final plans, specifications and cost <br />estimates. State shall, if they prepare these documents, offer Agency the opportunity to review and <br />approve the documents prior to advertising for bids. <br />13. The party responsible for performing preliminary engineering for the Project shall, as part of its <br />preliminary engineering costs, obtain all Project related permits necessary for the construction of said <br />Project, Said permits .shall include, but are not limited to, access, utility, environmental, <br />construction, and approach permits. All pre-construction permits will be obtained prior to <br />advertisement for construction. <br />14. State shall prepare contract and bidding documents, advertise for bid proposals, and award all <br />contracts. <br />15. Upon State's award of a construction contract, State shall perform independent assurance testing in <br />accordance with State and FHWA Standards, process and pay all contractor progress estimates, <br />check final quantities and costs, and oversee and provide intermittent inspection services during the <br />construction phase of the Project.. <br />16. State shall, as a Project expense, assign a liaison person to provide Project monitoring as needed <br />throughout all phases of Project activities (preliminary engineering, right-of--way acquisition, and <br />construction). The liaison shall process reimbursement for federal participation costs. <br />STDPRO-2005.doc 3 <br />Rev. 3-22-OS <br />