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EUGENE GENEi Public Works <br /> Maintenance <br /> City of Eugene <br /> 1820 Roosevelt Boulevard <br /> Eugene, Oregon 97402 <br /> (541) 682-4800 <br /> April 30, 1998 <br /> Lou Sinniger, Representative <br /> Oregon AFSCME, Council 75 <br /> 1174 Gateway Loop, Suite 112 <br /> Springfield, OR 97477 <br /> Dear Lou: <br /> I apologize for not responding to your March 26, 1998, letter sooner. I am able to provide some <br /> of the information you requested, as it is readily available and requires minimal resource to <br /> produce. Attached are an Urban Forestry organizational chart and a couple of equipment lists. <br /> As of this date, we have not contracted for any stump removal. We are currently evaluating <br /> stump removal operations to determine costs. We have not used contractors for emergency <br /> response, and our preference is to continue using in -house staff. We maintain active contractor <br /> phone lists to use in the event that we cannot contact in -house staff for response. <br /> City policy regarding this type of request is to bill for all costs related to research and for <br /> copying. Payment must be received prior to proceeding, based on an estimate of the costs. Your <br /> request for all contracts with private contractors that have been or could be provided by the tree <br /> crew is a broad question that would likely require significant staff time for researching and <br /> copying. We have several types of contracts that fit this broad request. Examples are tree <br /> plantings related to a variety of capital improvement projects, contracts for providing street trees <br /> in new development, tree removal contracts, street tree watering contracts, etc. <br /> As an example, we currently have approximately 20 active contracts for providing street trees for <br /> new developments. These contracts are agreements with developers and establish if the City or <br /> the contractor is to perform the planting. Each of these contracts is 25 -50 pages long and <br /> contains a planting plan. If the City is responsible for the planting, the projects will be bid out to <br /> local contractors. We anticipate these projects would be let for bid this fall. Last winter we had <br /> approximately 10 tree planting contracts to plant trees in association with infrastructure <br /> improvement projects. These contracts were approximately 10 pages. <br /> The cost for copying each plan is 5 dollars. The charge for copying each 8 `/2 x 11 page is 5 <br /> cents. The copy charges are in addition to the actual staff time to research the files, pull the <br /> contracts, and perform the copying. <br />