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MEDLIN Johnny R <br /> From: BRIDGES Beth B <br /> To: MEDLIN Johnny R; WIGHT Randy G; BREWSTER Carol L; SCHUTZ Bob W <br /> Cc: SCHUSSLER Howard R; BOUTELL Marge M; HOSKINS Roland M; O'CONNOR John P <br /> Subject: Budget Committee on Monday Night <br /> Date: Friday, January 10, 1997 3:34PM <br /> Priority: High <br /> This Monday night (1/13) the Budget Committee meets. The meeting starts at 6:00 in McNutt. Budget <br /> Committee members will have eaten during the preceeding Council Work Session, so we're all on our own <br /> for dinner. <br /> Profiles are on the agenda right after the adoption of minutes. We've got about an hour to get through <br /> three items of business around profiles: proposed adjustments to the process (which includes a <br /> conversation on citizen review); final action on the three profiles first reviewed in September; and <br /> review /adoption of the new profile, Urban Forestry. Since I cannot predict how long each item will take, <br /> please be there as close to 6:00 as possible. <br /> I'm hoping that the committee will adopt the revised profiles they saw in September as a set. We're <br /> suggesting that process to the chair. However, if members do have questions about a specific profile, <br /> please come to the table to answer the information. <br /> Johnny: Here's how things are supposed to work: <br /> 1. The BC members have received the service profiles three weeks ago. The cover memo to the packet <br /> had each of your names and phone numbers (as a service lead) and directions for them to contact you <br /> individually with questions. Don't worry if you haven't heard from them - -they hardly ever call. <br /> 2. You should have received a Budget Committee packet in today's courier service (Send me an e-mail if <br /> you didn't and I'll get you a copy). <br /> 3. When it's your turn, you come to the table where the committee is seated (there's a special "hot seat" <br /> just for you). Please be sure to speak into the microphone - -it helps me when I'm compiling follow -up <br /> assignments from the tapes. You do NOT give a presentation on the profile - -the assumption is that they <br /> have been read. <br /> 4. BC members give their feedback. I'll be scribing their comments on flips. Sometimes they ask you <br /> where the target came from or what you meant by this sentence. Sometimes they ask for background <br /> information that you don't have - -it's okay to say you'll send them the information in a subsequent packet. <br /> Other times they will indicate their desire to make a change in a policy area (mission, outcomes, system <br /> measures, strategies /objectives). These comments are collected on a separate flip. <br /> 5. At the end of the discussion period, the chair (Ryan Darwish) will ask for a motion to adopt the service <br /> profile. Any of the policy area changes that have been mentioned must be included as an amendment to <br /> the motion in order to change the profile. Sometimes they are included, sometimes not. <br /> 6. If you have concerns about a policy change (e.g., they upped a target and you don't think it is <br /> achievable), you request that staff be given the opportunity to analyze the change and report back at the <br /> next BC meeting. <br /> 7. Usually a couple of days after I get the tapes to the meeting, I create a "cheat sheet" that lists all the <br /> changes needed for the final version of the profile (both editorial and policy -wise) and any follow -up <br /> information that requires a memo. <br /> Let me know if you have questions. See you all on Monday night. xoxo beth <br /> Page 1 <br />