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Public Works <br />Maintenance <br />May 4, 1990 <br />TO: Mike Gleason, City Manager <br />FROM: J.R. Medlin, Maintenance Support Manager <br />SUBJECT: VEGETATION ABATEMENT RATES <br />1820 Roosevelt Boulevard <br />Eugene, Oregon 97402 <br />(503) 687 -5220 <br />Sections 6.090 and 6.523 of the Municipal Code for the City of Eugene provides <br />for the City to be reimbursed, through charges to the property owner, for <br />expenses incurred in the city abatement of obnoxious vegetation or nuisance <br />vegetation as defined in either Section 6.101 or 6.515 of the code. <br />Past practice has been to charge the property owner $75.00 for the first hour <br />the city's vegetation contractor spent upon the abatement and $40.00 for each <br />additional hour. These rates were used on both the developed and the unde- <br />veloped parcel abatements. It was the intent for these charges to recover <br />both the city's payment to the contractor as well as the city's internal costs <br />for the abatement. Late last year an appeal brought before the City's <br />Hearings Official resulted in this methodology being declared unsatisfactory <br />for abatement billings. <br />A rates study has since been conducted with review and subsequent approval by <br />the City Attorneys Office. This study showed we are not recovering our costs <br />for vegetation abatement activities and that in some situations the current <br />charge structure is unrealistic and the expenses incurred were dispropor- <br />tionate between developed and undeveloped parcel abatements. Therefore, I am <br />proposing that we change the charge format and adjust the charges to more <br />accurately recover our costs. This change in structure will allow separate <br />rates for developed and undeveloped parcels based on the following formula: <br />Public Works Maintenance Abatement Expense <br />+ Actual Billing by Abatement Contractor <br />+ Finance Division Accounts Receivable Expense <br />TOTAL CHARGE TO PROPERTY OWNER <br />The new rates for abatements as shown by the rates study are proposed to be: <br />Parcel PW Maint. Finance City TOTAL BILLING TO THE <br />Type Expenses Expenses Costs PROPERTY OWNER <br />Developed $ 106.31 + $ 26.20 = $ 132.51 $ 132.51 + Contractor's Cost <br />Undeveloped $ 90.60 + $ 26.20 = $ 116.80 $ 116.80 + Contractor's Cost <br />Please sign upon the space provided below and return prior to May 15, 1990 if <br />you wish to implement this rate adjustment. <br />=if -90 <br />ty Manq4er Date <br />