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mechanics of the building (roof, structural components, plumbing, heating, <br /> electrical systems), except incidents that are beyond normal wear and tear due to <br /> abuse or neglect. "Park hosts were to be responsible for "normal routine upkeep <br /> of the dwelling," such as light bulbs, paint, coverings, replacing broken glass and <br /> maintaining landscape. <br /> 7. Nearby Nature submitted a bid for the RFP. In its bid, Nearby Nature indicated it <br /> planned to use the house for park host residence as well as office space. Nearby <br /> Nature also indicated plans to do work to make the park host house "a suitable <br /> living space," including fixing the stairs. Nearby Nature indicated an interest in <br /> using the garage for storage, but noted that significant roof leaks would require <br /> repair. Nearby Nature also indicated a desire to enhance the grounds. At the end <br /> of this portion of the bid, Nearby Nature noted that is would begin work on the <br /> house "as soon as the contract is awarded and necessary City repairs are made." <br /> 8. The City awarded the contract to Nearby Nature. Personal Services agreement <br /> #98 -0042 was entered into on June 22, 1998. However, notation on the contract <br /> indicates that the "commencement duration" would not start until August 14, <br /> 1998, in order to provide time for the City to make "necessary repairs to the Host <br /> Structure, and for the Host to perform cosmetic work on the structure. <br /> 9. I have no paper records regarding what work was actually performed by the <br /> parties at this time. Conversations with Joseph Minato (a founder of Nearby <br /> Nature) and Wendy McKenzie (an original park host) suggest the following: With <br /> some help from city staff, Nearby Nature paid for and installed a new sink, tiles, <br /> fixed structural defects and performed other fix -ups to the house. The City first <br /> indicated it would immediately fix the roof, but then said it would wait a couple <br /> of years to do so. During the term of the first agreement, staff does not recall that <br /> the City undertook any significant work on the structure. <br /> 10. After five years, with the service agreement near expiration, discussions were <br /> held regarding extension of the agreement. I have no paper records of these <br /> discussions. Andy Peara, past Executive Director, has indicated that the <br /> discussions were focused mostly on maintenance of the landscape. He recalls no <br /> discussion of the structure. <br /> 11. On March 12, 2004, an extension for five years was signed by both parties. The <br /> agreement contained the same basic statements about responsibility for <br /> maintenance and repair as the original agreement. This agreement also provided <br /> for another five year extension. <br /> 12. I have no paper records indicating what work the City has performed on the house <br /> since the original agreement was signed in 1998. Andy Peara has informed me <br /> that there was one instance in which the City, at his request, addressed a wiring <br /> issue. <br />