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What I guess you might call the key decision making meeting occurred on August <br /> 3rd. At this meeting the staff team: <br /> * Reviewed Engineering's cost estimate and decided the available funding <br /> was close enough to the estimate to proceed. <br /> * We discussed the need to move quickly in order to accomplish the project <br /> in this year's construction season before the rains made the fields to <br /> wet for equipment access. Part of this discussion was the inturruption <br /> of existing Recreation programs if we waited untill next summer for <br /> construction. and, <br /> j *ray'' >We discussed what process was needed to notify the City Council of our <br /> �' intent to advertise this project for construction. We recognized the <br /> need to give them a chance to offer comments or objections. <br /> * To accomplish this we placed an article in the August 6th Council <br /> Newsletter titled "Ballfield Lighting Rehabilitation Projects ". This <br /> article described the ballfield lighting rehabilitation proposal and <br /> described the decision to place the lights at Ascot instead of replacing <br /> them at Kincaid. <br /> The next significant action was the Sept 24th letter which was sent to <br /> abutting property owners. The purpose of this informational letter was to <br /> notify them the project was about to begin. Phone calls from concerned <br /> residents followed shortly thereafter. <br /> While in hind sight I certainly agree with John that notifying the abutting <br /> property owners earlier of the impending project would have been better. Had <br /> we realized this was going to be an issue we could have sent out the notice in <br /> mid August instead of late September. <br /> While I understand some don't agree with the process used, I hope this <br /> description has been helpful in your understanding of just what staff did, <br /> when we did it, and some of the thoughts behind our actions. <br />