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• <br /> YOUTH SPORTS PARK <br /> PROGRAM MANAGEMENT AGREEMENT <br /> An agreement between the City of Eugene and Eugene School District 4J <br /> for <br /> program management of the shared development of <br /> Youth Sports Parks and Athletic Fields <br /> September 81999 <br /> The City and School District intend to execute an agreement for the shared development and <br /> operation of Youth Sports Parks, including multi -use synthetic surface athletic fields. The <br /> partnership was approved by the City Council on August 9, 1999 and by the School Board on July <br /> 1, 1999. The latest draft of the discussion outline for an agreement, dated August 11, 1999, and <br /> attached, was reviewed by the City Council on August 11, 1999 and by the School Board on August <br /> 18, 1999. It is anticipated that a final agreement, consistent with the discussion outline, will be <br /> executed within the next few months. <br /> In the interim, to achieve the schedule of having the multipurpose synthetic fields and some of the <br /> youth sports park components completed by August 1, 2000 it is necessary to begin the design <br /> process and to execute a contract with an architect. Although many points are outlined below, the <br /> process will succeed more from the willingness of the parties to work together as a team to meet <br /> the needs of the community. <br /> Consistent with the intent of the discussion outline, the City and School District agree to the <br /> following terms of the agreement: <br /> 1. Program Management. The School District will be the program manager for the <br /> development. A city employee will be assigned to work on the project, in the capacity of <br /> Project Manager, as part of the School District program management effort. The Project <br /> Manager will work out of the District FM offices to the extent necessary to successfully <br /> complete the project per the established budget and schedule. <br /> The District will provide the Project Manager with adequate office space, including a phone <br /> with voice mail capabilities and a computer with necessary software for fulfilling project <br /> management duties. <br /> The City will provide the Project Manager with a cell phone. <br /> 2. Allowable Costs. City bond funds will be used only for those items so indicated in the <br /> discussion outline of August 11, 1999, or as modified in the final agreement. It is the intent <br /> that the $4 million in City bond funds be allocated as follows: Approximately $2.35 million <br /> for youth sports park components, and approximately $1.65 million toward the allowable <br /> elements of the multipurpose athletic field development. These numbers include both hard <br /> (construction) and soft (design , permitting, testing, construction administration, program <br /> management, etc.) costs. <br /> The total allowable costs for the City, including all hard and soft costs, shall not <br /> exceed $4 million, unless otherwise indicated in writing by the City. All costs to be <br /> charged to the $4 million budget will be made known to the District in a timely manner, <br /> YOUTH SPORTS PARK September 8, 1999 <br /> PROGRAM MANAGEMENT AGREEMENT 1 <br />