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facilities at SHS and CHS. 4J will ensure that the City (and Users) will be actively involved in <br /> the decision - making process, especially with regard to design, through an Advisory Committee <br /> of key users. The Advisory Committee will meet at least monthly during the design process. A <br /> Policy Committee of the City Manager or designee, City Public Works Director, 4J <br /> Superintendent and/or Deputy Superintendent and 4J Facilities Director will meet as needed to <br /> ensure that the development is compatible with City and District goals. A Steering Committee of <br /> Andrea Riner, Jeff Langston, Bill Hirsh, Ron Sanetel , and Jim Denker will meet approximately <br /> weekly to actively guide the development. <br /> The City will supply the project development effort with a full time project manager, to be <br /> stationed at the District's FM offices. The project manager will work within the FM team. <br /> Contracts with vendors, contractors, consultants, etc., will be held by 4J. Contracts for labor <br /> and materials will request a break -down at the time of bid of the separation of District and City <br /> components. Billings will be made against these components. For billing purposes, consultant <br /> contracts will be separated into two components as well. The project manager and 4J staff will <br /> authorize all invoices for payment, and will prepare billings to the City from 4J based on the <br /> approved invoices. <br /> Special Campus Concerns. <br /> Campus Security <br /> The joint facilities on 4J property will be used in a fashion that is compatible with protecting the safety <br /> and security of 4J students and staff during the instructional day. As a result, the District reserves the <br /> right to control use and access to the facilities during instructional days. <br /> The District recognizes and supports modest and safe use of existing 4J fields by neighbors and the <br /> community during the instructional day. For example, high school tracks are used by seniors, college <br /> students, and others, while 4J school is in session, and while 4J classes are not using the tracks. We <br /> would want to encourage and support the continued safe use in this manner of existing and new facilities. <br /> The District reserves the right to, without prior notice, restrict partial or all use, for a short period of time <br /> (i.e., days or weeks), for security and safety purposes. Any long range change to usage or policy around <br /> • usage would be discussed with the User Committee prior to implementation. <br /> The school grounds will be posted with signs to the effect that the areas are school grounds and that <br /> public access is welcome, but may be restricted, without prior notice, for security or instructional (see <br /> below) reasons, while school is in session. <br /> Compatible Practices <br /> The fields and play areas will be scheduled and used during instructional days in a manner which is <br /> compatible with District instructional use. <br /> Dogs, on leashes, can be brought on the property provided that the animals are not a physical or sound <br />