Youth Sports Park User Committee

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• MINUTES OF THE USER COMMITTEE February 15, 2002, in the Parr Room 10:00 -11:30 a.m. Present: Pat Latimer, John Crane, Arnold Hultberg, Tim Rhay, Johnny Medlin, Paul Staudhammer, Janet Whitty, Charlie Warren, Dave Battaglia, Mitzi Colbath, Bill Hirsh, and Pat Bonney. Jeff Faust arrived late and Doug Lemley was called in to participate in the discussion of agenda item 2. Minutes from November 16, 2001, were approved. IGA Addendum: Johnny Medlin reported he received the addendum dated 2/5/02 from District 4J Ath a request to obtain City signatures and return it to the District. Tim Rhay verified that the City has no problem with including the Churchill garden in the addendum. Trash Removal: Concern was expressed that trash cans don't get emptied in a timely manner. On Mondays after a weekend event, there is frequently trash all over. Doug Lemley said the custodian assigned to the synthetic fields is to clean the youth sports parks and the synthetic turf stadiums. All other outdoor space is the responsibility of the school custodians. This division of labor is where problems come up. Latimer and Lemley will make certain the schools are aware of their responsibilities. Another problem is the birds. They are very clever at taking trash from the cans and scattering it all over after folks have carefully put the trash in the'containers. The North Eugene High metal shop is building metal units to hold the trash cans so that the birds can't get to the trash and pull it out. This should help the situation. AYSO's request for a single game site: The subcommittee met and discussed this. They agreed that some fields may be too wet to be playable so it would be very hard to schedule a single game site. Paul Staudhammer met with Bob Trickett and discussed the possibility of AYSO having more use on Churchill fields for the last couple of weeks of the season when it's dryer. Paul said he felt that AYSO had been heard on this issue and they realize it's not possible to have a single game site for the whole season. It's just not practical. Request from adult tackle football league: Dave Battaglia said the City needs clarification on the special use section of the Policies and Guidelines for the Community Use of Artificial Surface Facilities. Dave passed out copies of the guidelines. The main concern was around concessions (page 4, item 5). The policy states the District receives 20% of all gross concessions and ticket receipts from all general rentals. This issue is complicated by the fact that the concession stands are school owned. Should no one other than the school do concessions and arrange a split with the user? What if the event and therefore the concessions associated with it are too small and the school doesn't want to bother with it? What then? Lots of discussion ensued. Finally a sub committee (Jeff Faust, Pat Latimer and Paul Staudhammer) was appointed to try to