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RHAY Tim W <br /> From: Bill Hirsh [hirsh @4j.Iane.edu] <br /> Sent: Friday, June 16, 2000 4:34 PM <br /> To: Tim.W.RHAY @ci.eugene.or.us; Renee.L.GRUBE @ci.eugene.or.us; Iemley @4j.Iane.edu; <br /> denker @4j.Iane.edu <br /> Cc: piercy @4j.Iane.edu; heldt @4j.Iane.edu; foster @4j.Iane.edu; henderson @4j.Iane.edu; slemp@ <br /> 4j.Iane.edu; sappington @4j.lane.edu; latimer @4j.lane.edu; smith_d @4j.Iane.edu; <br /> Jeff.LANKSTON @ci.eugene.or.us; higgins_t @4j.lane.edu <br /> Subject: Summary of YSP /Fields Maintenance Meeting <br /> Please let me know ASAP if any of what is written here does not match your <br /> memory: <br /> 1. We agreed that 4J would provide custodians for general on -going <br /> custodial tasks. (Each school next to a ysp would be given an additional <br /> allotment of custodial time). Rental fees from renters and the <br /> maintenance fees from youth sports groups would go toward providing the <br /> schools with additional custodial help. Doug Lemley will develop a draft <br /> custodial staffing plan and budget. Doug and Tim will develop a list of <br /> the regular custodial tasks. The plan, the budget, and the task list will <br /> be presented to this group at our next meeting. The City will work with <br /> the district around extraordinary custodial tasks (e.g., failure of a <br /> renter to clean up after themselves). <br /> 2. All renters /users will be required to clean -up after themselves. (Doug <br /> and Tim, would you develop a specific list of what we will be asking each <br /> user to do). At our next meeting we will discuss a plan for accountability <br /> and consequences. <br /> 3. Signage will need to be developed. The cost of the signage will either <br /> come from the City maintenance budget or the construction project budget. <br /> We will discuss this further at our next meeting. <br /> 4. We will need to schedule regular meetings with the custodians assigned <br /> to the new ysp's to ensure that the program is working appropriately and to <br /> make changes as needed. <br /> 5. The District needs to consider new rates for the synthetic field <br /> rentals for non -youth sports groups. This will be referred to the site use <br /> committee which next meets in August (David Piercy: This is an item for <br /> our next agenda of that committee). <br /> 6. Fields lighting. The District will estimate what our likely cost will <br /> be per hour for evening use at different time of the year (Gary Heldt, will <br /> you work this out with Bruce Foster). The City could provide some <br /> information about the cost of lighting Graham field. <br /> We may recommend charging an additional light charge to renters. Jeff <br /> Lankston will need to consider whether the City want to pay for KS (and <br /> other youth groups) use under the lights or if there will be an additional <br /> charge to them. We will need to ensure that there is a timer shut -off, <br /> programming capability, absolute time of day shut -off, and how this will <br /> all work (Bruce, would you coordinate with Teri Higgins). <br /> 7. Grounds maintenance will be worked out between Tim and Doug. <br /> 8. We will need to discuss skate board use and maintenance at our next <br /> meeting. The City currently allows graffiti to be painted within the bowl <br /> at the Amazon skate park. Will this be acceptable to 4J? (Graffiti is not <br /> permitted at the City of Ashalnd Skate Park). <br /> 9. The next meeting of the maintenance committee is scheduled for 7/6, <br /> from 8:30 -10 AM, at 4J Grounds conference room. <br /> 10. In addition to the above, please let me know prior to the next meeting <br /> of any additional items we need to consider so that we can include them in <br /> our agenda. <br /> 1 <br />