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Page 1of3 <br /> LANKSTON Jeff <br /> From: Pat Bonney [bonney @4j.lane.edu] <br /> Sent: Monday, May 15, 2000 2:34 PM <br /> To: Hirsh @4j.lane.edu; Denker @4j.Iane.edu; Sappington @4j.lane.edu; Bonney @4j.Iane.edu; <br /> Jeff.LANKSTON @ci.eugene.or.us; Tim.W.RHAY @ci.eugene.or.us; <br /> Renee.L.GRUBE @ci.eugene.or.us; johnc @kidsports.org; bobr @efn.org; mcolbath @juno.com; <br /> excaliburcutlery@msn.com <br /> Subject: User Committee Minutes for May 10, 2000 <br /> MINUTES OF THE USER COMMITTEE MEETING <br /> May 10, 2000 <br /> PRESENT: Bill Hirsh, Jim Denker, John Sappington, Mitzi Colbath, Renee Grube, <br /> Tim Rhay, Charlie Warren, Teri Higgins, Arnold Hultberg, Jeff Lankston, John <br /> Crane, and Pat Bonney. <br /> AGENDA: <br /> 1. Introductions <br /> 2. Discussion of purpose <br /> 3. Organization <br /> 4. Update on progress of fields <br /> 5. Review of scheduling matrix <br /> 6. Review of responsibilities of the User Committee <br /> 7. Other <br /> 1. Introductions: Committee members and guests introduced themselves and <br /> what group they represented and /or why they were present. (Teri and Pat were <br /> present as resource persons.) Each person received a membership list with <br /> email addresses and phone numbers. <br /> 2. Discussions of Purpose: Copies of the Intergovernmental Agreement for <br /> the Joint Use and Development of Youth Sports Parks and Athletic Fields were <br /> provided. Section 5.4 of the agreement states the basic charge to the <br /> Committee. Bill Hirsh reported that the City and 4J already have a good working <br /> relationship where maintenance is concerned. Another committee called the "Site <br /> User Group" has been meeting for nearly 2 years and has greatly improved <br /> working relationships between the City, 4J, and Kidsports. That group set a $5 <br /> facility use fee per participant per sport season to be paid by all youth athletic <br /> groups approved by 4J for no charge use of 4J facilities. Of that amount, $2 is for <br /> gym floor refinishing and the remaining $3 is for field maintenance /upgrades. <br /> Approved groups would be expected to pay the same to use the new fields. All <br /> other users would pay rates in accordance with the current 4J Community Use of <br /> School Facilities Guidelines and fee schedule. This Committee could make <br /> recommendations for different rates to the school superintendent. <br /> On the field use matrix (Appendix A of the Intergovernmental Agreement) the <br /> "community" designation includes youth, adult, and City usage. The area marked <br /> "open" would be available to any interested group. All groups would have priority <br /> of usage in accordance with the current Community Use of School Facilities <br /> Guidelines. School usage first, approved youth groups and City usage second, <br /> 5/15/00 <br />