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MINUTES OF THE USER COMMITTEE <br /> May 21, 2002, in the Facilities Management Conference Room <br /> 2:00 -4:00 p.m. <br /> Present: Bill Hirsh, Jeff Faust, Dave Battaglia, Arnold Hultberg, Tim Rhay, John Crane, <br /> Paul Staudhammer, Janet Whitty, Johnny Medlin, Pat Latimer, & Pat Bonney. Mitzi <br /> Colbath and Charlie Warren were both out of town. <br /> YSP restroom vandalism: Tim Rhay reported on the various types of vandalism that <br /> occur to our Youth Sports Park restrooms. Tim brought a notebook of pictures showing <br /> some of the vandalism. It was noted such documentation is important and helpful when <br /> designing public facilities because public property is always open to vandalism, so <br /> substantial equipment is needed to withstand abuse. <br /> Sweeper: Tim reported the sweeper has been fitted with the correct tires and is in use <br /> now. Artificial turf fields are swept once a month or oftener if needed. <br /> Report for Board: Bill Hirsh suggested this committee should send a report to the Board <br /> regarding the success of this committee and the new fields and sports parks. Did anyone <br /> volunteer to draft a report? <br /> Concessions: Jeff Faust will meet with his sub committee & report at the next meeting. <br /> Trash removal: Pat Latimer reported North has new metal containers in place now to <br /> keep birds from spreading trash around. It was noted kids are eating lunch in the stands <br /> and leaving a mess. There isn't enough time in the YSP custodian's shift to do all the <br /> cleaning that's needed. There is a need to hire extra help to clean the stadiums. Jeff will <br /> talk to Doug Lemley and H.R. about hiring students to do this work. <br /> Governance sub committee: Currently, we have no process in place to take care of <br /> issues that come up between our meetings. It was agreed to set up a Governance Sub <br /> Committee (Dave Battaglia, John Crane, Pat Latimer & Bill Hirsh) to deal with such items <br /> in accordance with the IGA. The sub committee's actions would be reported to the full <br /> committee at its next meeting. Between meeting issues can be called or emailed to Pat <br /> Bonney or Bill Hirsh. <br /> Locks on gates: Jeff Faust reported 2 problems: (1) locks keep getting lost and (2) <br /> pedestrian gates are left open and animals go thru and make a mess. He checked with <br /> Island Fence and they recommended putting in gates with the lock incorporated in it (much <br /> like a door). On the pedestrian gates, install strong springs so the gates will close <br /> automatically. It was agreed Sheldon will try this approach, and if it works well, the other <br /> sites may want to do the same. <br /> Finances: Dave Battaglia reported we received more revenue this year than last for <br /> community use of the artificial turf fields. He and Kathi Hernandez will discuss the <br /> particulars of getting the revenue transferred to the District. <br />