FY09 Budget Change Proposal - Laserfiche WebLink

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FY09 Budget Change Proposal One -time Reduction: PWA Contractual Services & Business Process Improvement Title: Capacity Yielding a Net General Fund Budget Reduction of $5,000 No: Department: Public Works Dept. Target: $ 100,000.00 Service Category: Infrastructure & Planning Services Dept. Contact: Becky Carlson FTE General Fund One -Time Ongoing Total Change Revenue Change 40,455 40,455 Expenditure Change (45,455) (45,455) Net Change (5,000) - (5,000) 0.00 Other Funds: Fund # various Revenue Change - Expenditure Change (40,455) (40,455) Net Change (40,455) - (40,455) 0.00 Fund # Revenue Change - Expenditure Change - Net Change - - - 0.00 All Funds Total Revenue Change 40,455 - 40,455 - Expenditure Change (85,910) - (85,910) - Net Change (45,455) - (45,455) 0.00 Brief Summary of the Change: Because PWA General Fund expenditures are 89% reimbursed from PW non - general funds via the CSA mechanism, a net $5,000 budget reduction in the General Fund would require a gross budget reduction on the expenditure side of approx. $45,455. On a one- time basis, this could be done by eliminating the following for FY09: $7,000 for department strategic planning contractual services; $5,000 Street Fee Billing Study; $5,000 Laserfiche implementation Phase 2; $10,000 for Laserfische equipment and other anticipated PC upgrades; $8,841 unallocated PWA budget and $9,614 from anticipated salary savings. If the $45,455 was approved as an on- going reduction for FY10 and beyond, we would come back to PWDM with a proposal for a position elimination. Impact on Customers and Other City Services (include the Impact on Performance Measures): As a support service unit of the PW Department, the impact of reductions in the Administration Division would be most keenly felt by the operating divisions in the department. Depending on the level at which the position reduction was taken, this reduction could result in more reliance on Central Service resources and more delegation of work back to PW operating division staff (e.g., of project work or financial tasks and assignments). Impact on Council Goals & Initiatives: Depending on the level at which the position reduction was taken, PWA staff would be less able to take on lead staff assignments in supporting Council Goals & Initiatives, such as the work that Eric and Becky have done in support of the Transportation Funding Initiative.