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Emerald Valley BMX <br /> March 18, 2002 <br /> Page 5 <br /> companies and a variety of other businesses. Many of the receipts appeared related to operating <br /> the concession stand and others were apparently for maintenance items. <br /> Since October 1996, Scott and Candy Snook received $19,385 in reimbursements from <br /> EVB. Candy's and Scott's reimbursements total $13,467 and $5,928, respectively. Candy <br /> Snook's reimbursements apparently were for concessions, although other categories included <br /> track maintenance and awards. Mr. Snook's reimbursements were for track maintenance; <br /> awards, banquet and some that were unexplained, (see attached spreadsheet). <br /> In addition to the reimbursements, payments were made to various credit card companies <br /> for $14,627. The Snooks said that EVB does not have any corporate credit card and that all <br /> credit cards used for EVB business were their own. Review of the credit card statements <br /> included in the documentation revealed that in some instance specific transactions on the <br /> statements were marked as benefiting EVB although this was not always the case, (see attached <br /> spreadsheet).. <br /> The 1998 IRS Form 990 reported wage expenses of $5,363. Scott Snook said that this <br /> represented wages - paid to three individuals for caretaker work at the EVB track. Mr. Snook said <br /> that while the payments were made from EVB funds they were reported as expenses for R &C <br /> Racing, which issued the IRS Form W2's to the three individuals. <br /> Revenues from parking fees at the EVB track totaled $6,214 with $5,626 reported in <br /> 2001, primarily from the national race event in August. The remaining $588 in parking revenue <br /> was reported in 1998. <br /> During the investigation an EVB member called and said that Scott Snook had "banned" <br /> him from the track for 30 days. This individual said that a piece of plywood on the track used to <br /> cover up a ditch dug to drain the track, presented a hazard to riders. This individual made <br /> repairs, which led to a confrontation with Mr. Snook and his banishment by Snook. There is no <br /> provision in the bylaws for this action by Mr. Snook. <br /> In early March 2002 Scott Snook turned over his keys to EVB facilities to another EVB <br /> member, Norman Marlborough. Mr. Snook told Mr. Marlborough that he was through with <br /> EVB and would not be acting as Track Coordinator in the future. <br /> In March 2002 at the request of EVB members, a letter containing suggestions from the <br /> Department was provided to EVB for their reference in plans to elect new directors and restore <br /> board governance. _ <br /> CONCLUSION <br /> EVB's governing structure has been out of compliance with Oregon law and their own <br /> bylaws since October 1996. EVB must restore a proper governing structure. The Department <br /> has recently been notified that the general membership has reinstated the bylaws. This must <br /> include election of directors and officers. <br />