New Search
The City observes all State of Oregon, federal, and applicable international laws on acquiring <br /> imported art objects and will not, therefore, accept work acquired under questionable or illegal <br /> circumstances. (Informally endorsing the UNESCO Convention on the Means of Prohibiting and <br /> Preventing Export and Transfer of Ownership of Cultural Property). <br /> Should evidence be presented to the City that any object in its possession was acquired illegally, <br /> subsequent to the date on which these procedures were approved, the Committee will conduct an <br /> investigation into the circumstances. If justified by the results of the investigation, the City will <br /> return the object(s) to its rightful owner, to the extent that it is legally possible and practical to do <br /> so. This provision in no way precludes the City from taking other legal action, such as recovery <br /> of cost from the donor of an illegally acquired work. <br /> Records. A legal instrument of conveyance, setting forth an adequate description of the objects <br /> involved (artist, title, medium, dimensions, date, the precise condition of transfer, and <br /> maintenance instructions) should accompany all gifts and purchases and should be kept on file at <br /> the City. In addition, such documentation as may be available relating to the artist (vitae), slide or <br /> photo of the work, origin of the object, provenance, reasons for its valuation, and proof of <br /> authenticity, will be furnished from the source. <br /> A potential donor will complete a "Donation Proposal" form specifying details of the artwork to <br /> be donated. If the COMMITTEE accepts the donation, a "Deed of Artwork Gift Receipt" will be <br /> signed by the donor and a City of Eugene "Registration Form" completed by either the donor or <br /> the artist or both. The "Deed of Artwork Gift" will be delivered to the City Recorder and become <br /> part of the City's public records. <br /> Inventory of the permanent Collections shall be done at regular intervals for accounting and <br /> conservation purposes. The City's collection shall be inventoried in a regular and systematic <br /> manner. <br /> Appraisals and Donor Tax Deductions. Gifts to the City are tax deductible as a charitable <br /> donation based on the current fair market value at the time of the gift as evidenced and <br /> substantiated in a manner acceptable under federal Internal Revenue Service regulations. <br /> Staff members of the City shall not provide appraisals for donated works. The Donor is <br /> responsible for setting the fair market value of the gift and for the cost of the appraisal. The City <br /> is not responsible for the authenticity and accuracy of the appraisal. <br /> Maintenance/Conservation. Artwork must be accompanied by a maintenance plan, in some <br /> instances, prepared and reviewed by an artwork conservator or the artist. A Maintenance/ <br /> Conservation Endowment must accompany donations of outdoor, sculptural, or other works with <br /> high maintenance (with exceptions as determined by the Committee). The endowment may be a <br /> private, not - for -profit entity through which tax deductible contributions may be made to fund the <br /> conservation activities of the Public Art Program. Conservation efforts to address the long -term <br /> care and maintenance of the City's public art collection should be addressed through an <br /> endowment or other funding mechanism. <br />